At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here . WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us. Job Description YOUR ROLE The Planning & Infrastructure Group works collaboratively with schools to reduce administrative burden by managing the planning, delivery and maintenance of school and corporate infrastructure assets across MACS. Supporting approximately 300 Catholic schools and seven corporate facilities, the Corporate Services Team oversees essential facilities management, maintenance, compliance and operational services. The Facilities Officer plays a key role in supporting corporate facilities through reactive maintenance, minor capital works and coordination of service providers, while delivering responsive customer service and maintaining strong stakeholder relationships across schools and corporate offices. WHAT YOU WILL DO Respond to maintenance support requests across corporate sites, including supporting the HEAT management system, engaging contractors in a timely manner and monitoring monthly KPI reporting. Ensure task risks, compliance requirements and key documentation are accurately recorded within the MACS approved Information Management System, with regular reporting provided to the Team Leader, senior staff and Executive Leadership Team. Support the supervision of small contracts, cyclical maintenance activities and corporate security services across MACS corporate facilities. Prepare, review and maintain correspondence, reports, documentation, spreadsheets, meeting agendas, minutes and reporting templates for Melbourne Archdiocese Catholic Schools management. Demonstrate innovation and operational excellence while working collaboratively in an agile environment across various offices and schools. ABOUT YOU Demonstrated ability to initiate and develop logical administration systems to improve efficiency and effectiveness within a fast-paced environment. Well-developed written and verbal communication skills, including the ability to prepare reports and briefings and build effective relationships with internal and external stakeholders, including school Principals, consultants, Government Agencies and senior personnel across MACS and the Catholic Archdiocese of Melbourne. Strong interpersonal, customer service and emotional intelligence skills, with the ability to communicate professionally and collaboratively with a broad range of stakeholders. High level proficiency in relevant software applications, particularly the Microsoft Office suite. Excellent time management, organisational skills and attention to detail, with the ability to prioritise workloads, meet strict deadlines, and maintain confidentiality and privacy. HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria. Click APPLY to submit your application. If you have any queries about this role, they can be directed to our Talent Acquisition team by email recruitment@macs.vic.edu.au You will need to provide: 1. An up to-date Resume and 2. A cover letter addressing the Key Selection Criteria, limited to two pages Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights and provide evidence of this. Privacy Collection Notice – Job Applicants MACS collects your Personal Information to assess your application and suitability for employment. By submitting your Personal information, you consent to the use and disclosure of your Personal information for the purpose of being considered for employment at MACS. Applicants can withdraw their applications at any time during the recruitment process For further details, please see the full Privacy Collection Notice here APPLICATIONS CLOSE : 4.00pm Wednesday, 27 May 2026
