This role will occasionally be required to travel across the Northern Territory, as a central coordination point between project teams, administration, compliance, and leadership, supporting project readiness, reporting, and delivery. The position is responsible for on-call activities fortnightly and overseeing project documentation, tracking key activities, and ensuring that all administrative functions are completed efficiently and to a high standard. KEY RESPONSIBILITIES Project Coordination & Administration Coordinate administrative requirements across multiple projects Track project readiness, documentation status, and key milestones Documentation & Systems Oversight Ensure all project records are accurate, complete, and audit-ready Identify gaps or inconsistencies in documentation and resolve proactively Compliance & Reporting Monitor compliance requirements across projects and ensure deadlines are met Maintain registers and tracking tools to support compliance and audit readiness Operational & Project Readiness Coordinate onboarding and documentation readiness for project mobilisation Support scheduling of resources, travel, and logistics as required Stakeholder Coordination Act as a key liaison between operations, admin, and leadership teams Communicate updates, risks, and delays in a timely manner We’re looking for a highly organised, detail-driven project administrator with who can manage multiple projects, prioritise competing deadlines, and communicate confidently with stakeholders. The successful candidate will bring strong experience in project support, a proactive problem-solving mindset, and proven capability across systems, compliance, and process improvement, ideally within a civil, construction or project compliance-based environment. Email coolcoresafety.com or call 0400 268 for a confidential discussion about the role.
