Our client is a respected, design-led architecture practice with a national reputation for delivering thoughtful, community focused projects. They prioritise a collaborative studio culture, and have a hands on leadership team engaged in the day to day of the practice. They are seeking an experienced Executive Assistant and Communications Coordinator to work closely with a director, playing a pivotal role in maintaining structure, momentum and submission excellence across the practice. Key Responsibilities Manage calendar, inbox and workflow to optimise effectiveness of the leadership team Coordinate high-quality award and tender submissions, driving deadlines and contributor accountability Assist with project cash flow tracking and commercial administration Oversee website and social media content in line with brand standards Monitor integrated management system milestones, supporting audit preparation and compliance tracking Skills & Experience Minimum 8 years experience in a senior executive assistant with communications experience Proven experience coordinating complex submissions or bid documents under tight deadlines Advanced Adobe InDesign and Microsoft Office skills, particularly Excel Exceptional written and verbal communication with strong attention to detail and presentation Experience within architecture, design or professional services environments Benefits & Culture Work directly with senior leadership in a trusted, high-impact role Collaborative, design-focused studio environment with clear standards and accountability Hybrid working model with structured in-office collaboration Opportunity for role evolution based on initiative, capability and performance Supportive team culture that values professionalism, reliability and clear communication Consultant Alex Maher 61 (0)3 9663 1188 alex.m@bespokecareers.com Reference number: 71936 Profession:Business SupportPA/EA Company: Bespoke Careers Date posted: 17th Feb, 2026
