Employment | Sydney Permanent, full-time position Our HW Evolve approach includes hybrid and flexible working. WFH and from modern, open plan offices. We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment Competitive remuneration and our Hallstar reward and recognition program Learning and career development programs for all roles and levels Flexible leave options, including up to 26 weeks paid parental leave Free daily breakfast and office social events Genuine commitment to diversity, inclusion and wellbeing, and pro bono and community Make the smarter choice . Come and thrive with us. Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits About the role and team We have an opportunity for a full-time Registered Migration Agent to join our team within the Employment section. Our Employment section consists of 50 team members nationally. Our team of knowledgeable immigration lawyers act quickly and use their wide-ranging expertise regarding Australian immigration laws to assist and advise on all types of matters. We help a range of businesses, from large multinationals to small corporations and high net worth individuals. The Registered Migration Agent provides essential technical and administrative support to the legal team, with a primary focus on assisting the Partner, Special Counsel, Senior Associate and other members in the team in the preparation and lodgement of visa applications. This role is designed for a detail-oriented individual looking to build a career in Australian migration law. You will be responsible for high-quality data entry, document coordination, and maintaining the procedural integrity of client files including: Case Support & Documentation Assist the team in compiling and organising supporting evidence for Employer Sponsored (482/186) and other visas. Prepare draft forms and draft basic cover letters for review by Lawyers. Manage the collection of client documents (passports, qualifications, and police clearances) and ensure they meet Departmental specifications. Coordinate the scheduling of medical examinations and biometrics appointments for clients. Administrative & Data Management Maintain and update client records in the firm’s practice management system. Monitor VEVO for visa grants and expiry dates, providing weekly reports to the Senior Paralegal. Upload finalised applications to ImmiAccount and track the progress of pending lodgements. Assist in the preparation of invoices and the tracking of Departmental/Skills Assessment fees. Client Interaction Act as a secondary point of contact for clients, providing updates on application status and responding to routine administrative queries. Professional handling of phone and email inquiries, ensuring all messages are relayed to the Senior Paralegal or Lawyers promptly. Professional Development Actively participate in mentoring sessions with the Senior Paralegal to develop a working knowledge of the Migration Regulations 1994. Attend internal training sessions and stay informed about basic policy changes published by the Department of Home Affairs. About you You will ideally have the following skills and experience: 2 years of experience (previous exposure to migration law is mandatory). Must have active RMA registration Pursuing or recently completed a Bachelor of Laws (LLB), Legal Studies, advantageous. Client centric mindset. Proficiency in Microsoft Office Suite; ability to quickly learn ImmiAccount and VEVO. A "zero-error" mindset when handling sensitive personal data and filing government forms. Strong written and verbal communication skills; ability to follow complex instructions accurately. About us At Hall & Wilcox, we deliver outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive. We are known for having a great culture that puts people first . A culture where our purpose and values - our Hallmarks - are lived, not laminated. We do great work, smarter . We’re passionate about the work we do and how it creates value for today and tomorrow. We’re famous for Smarter Law : smarter thinking to create smarter solutions. We embrace innovative thinking and technology. We listen. We partner. We solve. Hall & Wilcox is a successful independent Australian law firm; a place to belong, with the freedom to learn and grow. We thrive together . We are diverse and inclusive; everyone is welcome and respected. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities. Hear from our people about what it’s like to thrive at Hall & Wilcox: bit.ly/HWpeople To learn more about Hall & Wilcox visit our website. Apply now Are you ready to make the smarter choice? Let’s connect. Click apply to submit your application. We are committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Jaimie Monahan, Senior Talent Acquisition Advisor on Jaimie.Monahan@hallandwilcox.com.au for a confidential discussion. This vacancy is being managed directly by the Hall & Wilcox Talent Acquisition team. We will contact our preferred agency partners should we require any assistance.
