Introduction About Port Waratah: Port Waratah Coal Services is a world-leading logistics and material handling facility, driving economic growth in Newcastle and the Hunter region for over 45 years. We specialise in receiving, stockpiling, blending, and loading coal for export. At Port Waratah, we believe in our obligation to operate responsibly and sustainably, and we encourage a culture of shared responsibility and accountability through all levels of our business. We build strong relationships and work cooperatively with our people, customers and our community to continuously improve our performance and contribute to a smart, sustainable and vibrant Newcastle. We seek individuals who bring diverse perspectives, a continuous improvement mindset, and align with our core values: caring, excellence, integrity, and progress. Description About the role: This dynamic role reports to the Strategic Projects Director and plays a pivotal part in supporting the planning, coordination, and successful delivery of key projects across Port Waratah. You will provide high‑quality project controls and support to assist the Strategic Projects Team in meeting milestones, maintaining effective governance, reporting and ensuring consistent project excellence. Key responsibilities include: Maintaining effective project controls including project schedules, cost tracking, and resource planning Managing project documentation, presentations, and reporting Providing contract administration support, including reviewing and preparing contracts, tenders, and requests for information Delivering general administrative support and contributing to progress reporting Skills And Experiences Skills and Experience: Relevant qualifications and experience in a similar role within a heavy industrial environment Excellent written and verbal communication Excellent time management and problem-solving skills with high attention to detail Experience with document management, tender processes and associated systems or databases Understanding of budgeting principles, administration, and reporting Benefits: Competitive remuneration, 18.5% Superannuation, and five weeks annual leave Opportunities to participate in community engagement initiatives and events Health and Wellbeing benefits; gym membership/ on-site gyms, exercise physiologists, personal health assessments, Employee Assistance Program. For initial inquiries or assistance with your application, please call Jess O'Neill or Adrian Button from Beilby Downing Teal on (02) 4044 0400. Applications Close: 22 March 2026 We take a wide lens to our definition of diversity and encourage applications from those with diversity dimensions across gender, marital or family status, sexual orientation, gender identity, age, disabilities, ethnicity, religious beliefs, cultural background, and identity including identifying as from Aboriginal or Torres Strait Islander, socio-economic background etc.
