Our client is a very well established and respected Engineering & Construction business, that provides its services to clients in the energy sector. They are a global company employing more than 30,000 people. They are urgently seeking an experienced Crew Scheduling Administrator to join them on a contract position out of their office in Perth, WA. Key Tasks and Responsibilities: Coordinate offshore crew recruitment process, including interviews, reference checking, medicals, PPE, payroll, and onboarding documentation while ensuring compliance with Company HR policies and proceduresDevelop, implement, and maintain COVID management plans, and coordinate crew coordination to ensure complianceManage offshore personnel logistics roster, including international vessel crew logistics, travel, accommodation, transfer, and associated travel logistics for offshore personnelPlan and implement travel logistics of crew mobilizing to/from the site and liaise with the offshore administrators and crewing and logistics teamCollaborate with sub-contractors to arrange approval of sub-contract personnel, required project training, rosters, travel, and logisticsEnsure up-to-date management of offshore HR files, visa database, and tax spreadsheet information, keeping records current, including employee listsCoordinate the issuance of PPE, maintain maps personnel logistics database, and apply for visas of international offshore personnelCoordinate personnel tax briefing and tax assistance for offshore personnel and manage cyclone evacuation logisticsMaintain crew make up with work visas and training details as per the project requirementEnsure additional personnel with project specific trainings are available for rotationInterpret and apply company HR policies, procedures, and initiativesReport and collate data relating to the personnel movements of contractors/subcontractorsInterpret offshore craft certification, coordinate personnel training and familiarization logistics plans for pre-project trainingLiaise with training & HSEs departments to ensure logistics are coordinated for necessary project training & competency before personnel mobilization offshoreAssist in coordinating attendees at project inductions and perform general administration tasks Essential Qualifications and Education: Diploma/Degree or equivalent experienceMinimum 3-5 years of HR / Crewing & Logistics experience with Oil & Gas offshore construction experienceExcellent personal communication skills and exposure to online crew management systemsAbility to work in a teamFlexibility and adaptability
