This is a Legal Secretary role with Kennedys based in Melbourne, VIC, AU Kennedys Role Seniority - junior More about the Legal Secretary role at Kennedys Kennedys is seeking a career legal secretary to join our vibrant Melbourne office on a full-time, permanent basis. About Us Kennedys has been operating in Australia since 2006 and currently employs around 250 people locally, with a global workforce of approximately 2,900. We handle both contentious and non-contentious matters across a broad range of industries, providing claim and coverage advice to insurers and insureds worldwide. Role This role delivers comprehensive, proactive legal secretarial support to the Employment and Insurance teams within the Melbourne office. Key responsibilities include managing litigation related administrative tasks for fee earners such as preparing documentation and claims, liaising with clients, courts and regulatory bodies, and overseeing client billing and business development activities. Key Responsibilities Manage and prepare legal documents, court forms, and correspondence, including proofreading and formatting, under lawyer supervision. Liaise with courts, counsel, clients, and third parties; handle filing, e-filing, and registry duties in line with quality procedures. Oversee administrative tasks such as mailbox management, diary scheduling, travel arrangements, and client billing, including invoice and expense processing. Maintain accurate records in document management systems and assist with business development and client reporting data entry. Support team workflow by tracking delegated work, managing external appointments, and escalating matters that fall outside the scope of responsibility. About You Previous experience as a Legal Secretary Experience in litigation, client billing, and client services is essential Proficiency with Elite 3E and iManage is preferred, but not mandatory Skilled in managing correspondence and accurately transcribing dictation Well-organised and methodical approach to work Benefits Join a close-knit team within a global law firm Enjoy a sociable office environment Benefit from a generous annual leave allowance Take advantage of our wellbeing day and dedicated volunteering hours Participate in our employee referral scheme Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Kennedys team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Managing legal documents Liaising with stakeholders ️ Overseeing administrative tasks Key Strengths Legal documentation management Client liaison ️ Organisational skills Proficiency in Elite 3E and iManage ✍️ Transcription skills Business development support A Final Note: This is a role with Kennedys not with Hatch.
