About the Role - This is a full time fixed term position until 30/06/2028The Project Advisor role in the Major Projects Branches assists in the delivery and administration of education infrastructure capital works projects. Provide administrative and project coordination support to a larger team of project managers and/or project officers across all aspects of project execution, ensuring expectations and communications are clear, unambiguous and are understood and agreed between all stakeholders. Support project officers and managers in ensuring the works program is administered, key program or contractual milestones are achieved and that delivery, performance and financial targets are met. Collaborate with internal and external stakeholders on a range of matters including the planning, design, legal and communications aspects related to a project site. Collect and maintain effective and meaningful data and information for the preparation of reports and memoranda and updating the corresponding organisational IT systems Update project files, databases and project management systems to ensure the data and information collated is relevant and readily available throughout the development of a project and until its completion Assist with the coordination and preparation of meeting and on-site inspection agendas, minutes. Ensure its timely distribution to all involved stakeholders, following up on identified action items and issues. Liaise with DE/VSBA's internal teams as well as other governmental (state, federal or local) agencies. Develop effective working relationships to identify and manage risks and assist to resolve issues that may impact project delivery. This is likely to include management of sensitive negotiations with stakeholders with competing priorities. Provide clear and timely advice and reports on project planning, delivery, benefits and outcomes for a range of stakeholders, including Ministers, the Secretary, senior officers and project teams. Identify, coordinate and produce reports and written communication that support effective decision-making by VSBA Executive, the Department and Government. Analyse data to articulate trends, provide rationale for variances and develop recommendations for insights to be embedded from analysis to drive action Work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders Contribute to continuous improvements for delivery through automation and process improvement All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team. About the Division The Major Projects & Property Division is responsible for delivering educational infrastructure projects and programs, including the acquisition and management of land as well as delivery of capital infrastructure projects.The Major Projects branches are responsible for the management and delivery of major infrastructure projects including new schools, upgrade and modernization initiatives, kinder on school sites and learning centres. Projects are normally high value and high risk (typically more than $25 million). Complexities range across design, procurement and construction, including vertical schools. Types of projects include ‘stand-alone' schools and ‘bundles of schools' for growth areas. Programs for delivery are time critical, based on enrolments and the school year. We consider successful project delivery to include strong stakeholder relationship management, effective risk and issues management, quality communications strategy and implementation and excellent customer service to all stakeholders. About the Victorian School Building Authority The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants. With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. About the Department The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants. With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. Attributes The ideal candidate will have strong conceptual and analytical ability, a high level of verbal and written communication skills, along with planning, organising and problem-solving capability. Demonstration of specialist procurement expertise is also needed, either in capital infrastructure works or in a work context that can be shown is transferable. Desirable Qualifications and Experience Qualifications in architecture, engineering, or project management is highly desirable. Further Information The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page Applicants requiring adjustments can contact the nominated contact person. Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. For further information pertaining to the role, please contact Dimitar Petreski – Director, Major Projects via dimitar.petreski@education.vic.gov.au. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements. Applications close 11:59pm on 11/02/2026
