Facilities Systems Support Officer Full-time – 12-month contract Camberwell, VIC About the Role We are seeking a proactive and detail-oriented Facilities Systems Support Officer to support the operations of our Facilities Team by ensuring timely and accurate data entry across our Computerised Maintenance Management System (CMMS) and Finance/ERP systems. In this role, you’ll help facilitate maintenance and project works across our property portfolio, while supporting day-to-day administration processes across multiple systems. You will also engage with nominated stakeholders and contractors to ensure correct systems use and adhere to required procedures. Key Responsibilities Provide administrative support for the CMMS and Finance/ERP systems Ensure contractors are engaging with Baptcare systems and procedures correctly Review and process financial data for accurate accounting and reporting Prepare commercial service agreements and minor works contracts as required Support the Facilities Operations Team with system activities, reporting and day-to-day tasks Ensure all R&M and Capex expenditure is captured and processed in line with required processes Complete general administration tasks to support team operations About You To be successful in this role, you’ll bring a high level of accuracy, strong organisation skills, and the ability to manage competing priorities in a busy environment. You will also have: • Excellent written and verbal communication skills • Strong attention to detail and commitment to data integrity • Ability to meet deadlines and manage multiple tasks • A collaborative approach with initiative and a willingness to support others • The ability to handle confidential information professionally • Flexibility to adapt to business changes and working environments • Alignment with Baptcare’s Mission, Vision and Values Essential experience 3–5 years’ experience in facilities management or accounts payable Strong data entry experience Experience working with a CMMS Intermediate MS Office skills (especially Excel and Word) Exposure to commercial service agreements and minor works contracts Confident engaging with a range of stakeholders, including contractors and leadership Ability to work with minimal supervision and apply problem-solving skills Availability to work outside standard hours occasionally (as required) About us We are proud to be part of the merged care organisation that will be known nationally as BaptistCare. As a for purpose, Christian care organisation, we are committed to providing exceptional support and services across Australia. Together BaptistCare (NSW, ACT, WA) and Baptist Care SA we employ over 12,000 dedicated employees and support over 38,000 customers to help people live well with dignity and purpose. From older Australians and their families to people facing significant disadvantage, our passion and our priority are the customers we serve. We strive to deliver care as it should be – with people right at the centre How to Apply If this role sounds like a good fit for you, we’d love to hear from you. Click 'Apply Now' to submit your application. Only short-listed applicants will be contacted. Applicants must have the right to work in Australia. The successful applicant will be required to undergo a National Criminal History check. A medical assessment will be conducted to see if you are physically capable for the role If you require support with the application process, please contact Eman on eelhessny@baptcare.org.au At Baptcare, we value diversity in all forms and aim to co-create inclusive experiences and communities with our employees, volunteers, the people we work alongside and our partners. We are committed to diversity and inclusion across all we do and to building communities and workplaces where everyone belongs. Baptcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected. Baptcare (VIC, TAS) is proud to be working towards uniting with BaptistCare (NSW, ACT, WA) and Baptist Care SA, to create a newly merged national care organisation committed to providing exceptional support and services across Australia. Together, we are building on a shared history of care and compassion, expanding our reach, and strengthening our mission to help people live well with dignity and purpose.
