Company Benefits Fully subsidised corporate gym membership and wellness program In-house café with complimentary beverages and snacks Discounted corporate health insurance Regular staff social events and wellbeing initiatives Complimentary legal advice for wills, estate planning and conveyancing Prime CBD office location An exciting opportunity exists for an experienced Corporate Services Administrator or Paralegal to join a well-established Corporate Services team within a highly regarded professional services firm based in Melbourne CBD. This role is available on a full-time or part-time basis and is office-based. It is ideally suited to someone with 3–5 years’ experience in corporate services, company secretarial or professional services administration who enjoys governance, compliance and structured, process-driven work. Are you a… Detail-oriented and proactive administrator or paralegal with a strong interest in corporate governance, compliance and company secretarial work? This role will suit someone who thrives in a collaborative professional services environment, manages competing deadlines with confidence and takes pride in delivering high-quality support. Who will you be supporting? You will provide dedicated support to the Head of Corporate Services (Lawyer) and team, while working closely with internal stakeholders across Corporate & Commercial. Your day-to-day responsibilities will include: Preparing documents relating to companies and trusts, including company registrations, business name registrations and transfers, and annual reviews Completing and managing ASIC online lodgements and monitoring compliance requirements Administering trust deed stamping processes and coordinating associated payments Maintaining and updating company, trust and partner directorship records and databases Managing correspondence, couriers and document distribution Opening new files, file maintenance and archiving in line with firm procedures Preparing monthly billing and assisting with billing-related administration Responding to internal and external enquiries in a professional manner Supporting special Corporate Services projects and process improvements Do you have the following skillset? 3–5 years’ experience in a Corporate Services, company secretarial, paralegal or professional services administration role Hands-on experience with ASIC lodgements and corporate compliance processes Exposure to company secretarial, corporate services or trust administration work Strong organisational skills with exceptional attention to detail Confident communication skills and a service-oriented mindset Advanced Microsoft Word and Outlook skills Experience with billing processes and timesheet entry If this sounds like an opportunity you would like to explore please apply now or contact Erica Brown on ebrown@mjdrecruitment.com.au or 0400 111 741 for a confidential discussion.
