At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society. Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry. Job Description: We are seeking a seasoned Executive Assistant who thrives in a dynamic, high-growth environment . This pivotal role provides dedicated support to Cotality Executives while simultaneously leading office operations to ensure seamless business efficiency . You will be a trusted professional with the confidence to interact with C-Suite executives and the resourcefulness to navigate complex scenarios . If you possess a commitment to excellence and a polished demeanor, we want to hear from you . What You Will Be Doing: Diary & Meeting Management: Proactively manage complex executive calendars, prioritising key meetings and ensuring all logistics, agendas, and materials are prepared . General Administrative Support: Provide comprehensive support to executive staff, including compiling high-quality correspondence, reports, and managing expense reporting. Communication & Collaboration: Develop and maintain structures for seamless inter-team communication and collaboration across the executive network . Strategic Coordination: Plan and coordinate activities and resources against strategic objectives set by senior management . Travel Logistics: Manage end-to-end domestic and international travel, creating complex itineraries and providing backup travel support as needed . Office Support: Lead daily office operations. Strategic Events & Budget Management: Oversee the end-to-end planning and execution of all internal company culture initiatives and periodic large-scale customer events. This includes full budgetary oversight and logistical management. Job Qualifications: What You Will Bring: Executive Support Expertise: A minimum of 5 years of experience in a similar role supporting C-Suite or senior executive level staff . Advanced Technical Proficiency: Advanced level mastery of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Time Management & Prioritisation: Efficient skills to support multiple work streams, distinguishing between urgent and important tasks autonomously . Interpersonal Excellence: Strong interpersonal skills with the ability to build positive relationships with internal and external stakeholders . Integrity & Confidentiality: High level of professional integrity, discretion, and confidentiality when handling sensitive information . Creative Problem-Solving: A forward-thinking and creative mindset with the initiative to seek solutions-oriented strategies . Why Join Cotality? Cotality has a culture of collaboration- we champion ownership, initiative and leadership! To support your whole self, our benefits are built to help you thrive at work and in life. In addition to modern offices across Australia and New Zealand, our hybrid working model provides you with the opportunity for flexible working conditions that work best for you and the business; 10 half days of Wellbeing leave each year to help you recharge and access to our Employee Assistance Program; $600 AUD annual wellbeing allowance for gym memberships, wellness apps, ergonomic gear and more; Generous Parental leave offering, $750 AUD in Baby Bucks and our peer recognition turned into rewards program - Bravo! Free subscription to the Calm app as well as other mindfulness tools, online health and nutrition courses; Complimentary access to Australia’s most comprehensive property research platforms including RP Data and exclusive employee-only market updates and access to the industry’s best property experts; Two community and volunteer leave days each year to support meaningful causes and our charity partners. Cotality's Diversity Commitment: Cotality is fully committed to employing a diverse workforce and creating an inclusive work environment that embraces everyone’s unique contributions, experiences and values. We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. We are better together when we support and recognize our differences. Equal Opportunity Employer Statement: Cotality is proud to be an Equal Opportunity Employer, committed to fostering a diverse, inclusive, and respectful workplace across Australia and New Zealand. We recruit, hire, train, and promote individuals based on merit, qualifications, and business needs, without regard to race, ethnicity, colour, national origin, citizenship, religion, sex, sexual orientation, gender identity, age, marital or family status, disability, or any other characteristic protected by applicable laws. We are committed to providing equal employment opportunities and maintaining a drug-free workplace free from discrimination, harassment, and bullying. Please apply on our website for consideration. Global Applicant Privacy Policy By providing your telephone number, you agree to receive automated (SMS) text messages at that number from Cotality regarding all matters related to your application and, if you are hired, your employment and company business. Message & data rates may apply. You can opt out at any time by responding STOP or UNSUBSCRIBING and will automatically be opted out company-wide. Connect with us on social media! Click on the quicklinks below to find out more about our company and associates
