As an Executive Legal Secretary, you will provide high quality and timely executive legal secretarial and administrative support to the Assistant Crown Solicitor and Workplace Law Team. You will also supervise the team's other legal secretaries to ensure that quality services are provided, and resources are effectively utilised within the team. As an Executive Legal Secretary, you will provide secretarial and administrative support to the Assistant Crown Solicitor (ACS) and other lawyers within the legal team, including: complex formatting of documents ( i.e. Microsoft Word, PowerPoint and PDF documents) preparing briefs and documents and attending to routine correspondence high level, accurate word processing and typing monitoring and managing the flow of incoming and outgoing correspondence information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases diary management (appointments, etc.) organising meetings, conferences etc preparing and distributing agendas, minutes and other material preparing, checking and actioning a range of reports coordinating travel and accommodation maintaining filing, records, bring-ups and retrieval systems assisting legal professionals meet financial deadlines and/or commitments e.g. billing and time recording ensuring compliance with procedures for payment of legal expenses and counsel fees consulting and liaising with internal and external clients and other stakeholders on various matters including confidential and sensitive issues managing incoming calls and visitors. Supervising the team's legal secretaries including: co-ordinating, delegating and scheduling work including the re-distribution of work, or re-prioritisation to meet deadlines and client service needs amongst secretaries ensuring services are completed in a timely and professional manner ensuring client service standards are continuously met, undertaking individual and team performance management and development activities to achieve these standards receiving client feedback and address and implement service improvement activities continuously looking at opportunities to adapt and change work processes and set in place guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team providing advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, human resources, finance, information technology and other corporate processes and functions utilising effective communication skills to communicate and address any problems that may arise to resolve issues coordinating additional secretarial support for the team utilising the Executive Officers and Executive Secretaries across the practice coordinating and assisting with the recruitment, employment, training and induction of new secretarial support staff monitoring the correct accrual and application of TOIL, recreation leave, sick leave and other leave, addressing any issues as they arise. Participating in, and maintaining a proactive approach to self-development. Liaising with the Practice Management Branch and utilise change management tools to ensure the effective implementation of new procedures or practices within the team, providing training as required. Participating in Crown Law working groups to discuss and recommend opportunities for change or improvement to working procedures and practices. * Remaining a key contact in the organisation to ensure information sharing and a common best practice Applications to remain current for 12 months.
