This is a Administration Officer Level 3 - Admissions/Bookings role with NSW Health based in Sydney, NSW, AU NSW Health Role Seniority - mid level More about the Administration Officer Level 3 - Admissions/Bookings role at NSW Health Employment Type: Permanent Full Time Position Classification: Administrative Officer Level 3 Remuneration: $71,072.43 - $73,287.41 per annum plus superannuation Hours Per Week: 38 Requisition ID: REQ624895 Applications Close: Sunday, 21 December 2025 Administration Officer Level 3 - Admissions/Bookings, Prince of Wales Hospital Benefits A workplace culture with a foundation that promotes person centred care approaches and staff wellbeing Orientation and supported transition into your new role Targeted clinical stream education programs affiliated with university partners Development pathways that are aimed at career progression Up to 12 allocated days off each year (for full-time employees) in addition to annual leave Salary Packaging options that reduce your taxable income and increase your take-home pay! Up to $9K for living expenses and $2.6K meal & entertainment & Novated Leasing Corporate health and fitness program, discounted gym memberships with a Fitness Passport Employee Assistance Program (EAP) for employees and family members Discounted Private Health Insurance For more information on careers and benefits of working for SESLHD, visit our page. The Role The vision for South Eastern Sydney Local Health District (SESLHD) is ‘exceptional care, healthier lives’. SESLHD is committed to enabling our community to be healthy and well, and to providing the best possible compassionate care when people need it. This position provides clerical administrative support to the Admissions/Bookings Office &(APEC) Anaesthetic Pre-evaluation Clinic. This position reports to Clerical Manager and Clinical Nurse Manager. The position is responsible for the processing of all paperwork and records relating to the admission of patients to the unit ensuring all patients are correctly and efficiently booked, admitted, transferred and discharged through the Admissions Office, APEC clinic and other decentralised areas. Compiling all relevant admission paperwork including any outpatient or Patient Health Questionnaire (PHQ) for the APEC clinic. Ensuring at all times that the completion and accuracy of information is obtained to satisfy the requirements of the Hospital and Department of Health Information Systems, clinicians, management, hospital departments, revenue, surgery and Allied Health; Insurance companies and other agencies as required. The position is also responsible for ensuring financial classification and paperwork related to that classification is correct and that the correct financial classification is reflected in iPM relevant to the patients stay. Paperwork relating to financial classification is to be directed to the Patient Liaison Officers as appropriate. The position is also responsible for communicating with the Patient Bed Manager in regard to the allocation of beds for booked patients and contacting of patients following allocation of a bed as necessary. Communicate relevant information to patients in a timely manner, including letters of notification. Communicate relevant and appropriate information to other departments within the hospital as required. Where You'll be Working Prince of Wales Hospital and Community Health Service is a Level 6 Tertiary Referral Hospital with an inpatient bed base of 370. Each year we care for more than 70,000 patients in our Emergency Department and have around 50,000 admissions to the inpatient units. POWH offers an outpatient service and rural outreach service and provides more than 900,000 occasions of non-admitted patient care each year, including innovative virtual models of care. We have transitioned the majority of inpatient units and wards to the Acute Services Building (ASB) including a state of the art Emergency Department and Intensive Care Unit. POWH provides an exceptional staff experience and enhanced patient and family outcomes as a result of the provision of person-centred care. Randwick Local council is renowned for our world-class beaches and supported by cafes and restaurants to tickle your taste-buds, Randwick’s fascinating coastline and atmosphere will have you in awe the minute you arrive. Offering a mix of historic buildings, impressive beaches and coastal walks coupled with boutique restaurants, transport links and a vibrant nightlife, you’ll never be short of things to do in this progressive community. Selection Criteria To be considered for this position, please ensure you address the below questions as thoroughly as possible. Strong interpersonal skills and customer service approach Effective written and oral communication including telephone skills Demonstrated initiative, accuracy, attention to detail and problem solving ability Demonstrated organisational skills including the ability to prioritise and meet deadlines Demonstrated ability to work in a team environment or independently as required Computer literacy with knowledge of IPM, EMR or any other patient information systems Knowledge of NSW Health Waiting Times & Elective Surgery Policy Understanding of Medical terminology Need more information? Click here for the Position Description and SESLHD Expected Standards Find out more about applying for this position For role related queries or questions contact Gillian Stanbrook on Gillian.Stanbrook@health.nsw.gov.au Our CORE Values are Collaboration, Openness, Respect and Empowerment and have been created by employees for employees and help define how we work and to inspire positive interactions in the workplace. We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplaces are welcoming and safe for all our employees, irrespective of their unique characteristic including age, ethnicity, cultural or spiritual background, gender identity, disability, education and social-economic status. Read about our Diversity, Inclusion and Belonging Strategy for more information. Reasonable Adjustments NSW Health recognises everyone is unique, and that you may require some adjustments to ensure you have the best opportunity to apply. If we can make some adjustments to the NSW Health recruitment/interview process, then please email SESLHD-Recruitment-POWH-SSEH@health.nsw.gov.au and let us know. Adjustments may include but are not limited to, physical requirements, interview setups and specific interview availability times where required. Information For Applicants An eligibility list may be created for future vacancies Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing. Applicants will be assessed against the essential requirements and selection criteria contained within the position description Recommended applicants will be reviewed for compliance with NSW Health policy directive Occupational Assessment, Screening and Vaccination against Specific Diseases for all positions prior to offer We do have an Aboriginal Workforce Team that can also provide support (SESLHD-AboriginalWorkforce@health.nsw.gov.au) and for additional information please visit our Stepping Up Website Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the NSW Health team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities ️ Providing clerical support Processing admissions paperwork Communicating with departments Key Strengths Interpersonal skills Organisational skills Computer literacy Attention to detail Problem-solving ability Knowledge of medical terminology Why NSW Health is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with NSW Health not with Hatch.
