ABOUT THE COMPANY Lotus People are thrilled to be working with an organisation who works at the intersection of innovation, technology and government, helping advanced commercial solutions reach real-world applications. Operating globally with close ties to international partners, it supports the adoption of emerging technologies that address complex operational and security challenges. The business collaborates with startups, industry leaders and government stakeholders, playing a key role in translating innovation into practical impact. ABOUT THE ROLE This is a pivotal administration leadership role responsible for the oversight of Australia and Singapore offices. You’ll partner directly with Managing Directors, manage vendors and budgets, and act as the key link between APAC offices and global headquarters. From immigration coordination and office operations to events, compliance and executive support, this role offers variety, influence and regional impact in a fast-moving environment. DUTIES Manage office budgets, purchasing and accounts payable Administer immigration and mobility for expatriates Provide administrative and strategic support to Managing Directors Liaise with building management and third-party vendors Conduct vendor cost analysis and provide recommendations Oversee office maintenance, safety compliance and reception coverage Coordinate meetings, events and office logistics Manage supplies, inventory and support collateral Support travel, expenses, reporting, Salesforce entries and pipeline reports Collaborate with Events and Marketing teams on APAC branding initiatives SKILLS & EXPERIENCE 5 years’ experience in administration or customer service roles Strong verbal and written communication skills Proven ability to prioritise, multitask, and operate effectively in fast-paced, dynamic environments Experience supporting senior leaders and managing multiple stakeholders across time zones Takes initiative, demonstrates proactive thinking, and is engaged with the business to anticipate needs and act independently Comfortable managing complex calendars and coordinating events across multiple locations Preferred exposure to government, intelligence, or military environments BENEFITS Flexible working Wellness allowance Regional scope across Australia and Singapore Close partnership with senior leadership Broad, hands-on operational and administrative exposure Opportunity to collaborate with global headquarters and cross-functional teams OUR RECRUITMENT PROCESS At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process. Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role. Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering. Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.
