Operations Team Assistant - IFM Investors Portfolio Job ID 250717 Posted 09-Dec-2025 Service line Advisory Segment Role type Part-time Areas of Interest Administrative Location(s) Sydney - New South Wales - Australia Permanent part-time role (3 days per week) with real work-life balance Support a high-performing IFM Investors retail portfolio Varied, hands-on admin role with exposure to national operations Work with leaders who value growth, support and flexibility Join a global brand with strong training, structure and career pathways Be part of a people-first, inclusive and family-friendly workplace Ideal opportunity for someone wanting a stable, flexible role while building a career in property We have an excellent opportunity for an Operations Team Assistant to join our high-performing team on the IFM Investors account. This permanent part-time role (3 days per week) offers the perfect blend of flexibility, meaningful responsibility and long-term stability. We require you to work on Mondays, but you can choose the other days! You'll support our leadership and wider team by coordinating documentation, reporting, expenses and day-to-day operational administration across a national portfolio. This role suits someone organised, proactive and looking to continue growing their skills within a supportive property environment. The Opportunity Provide full administrative support to the Portfolio Support Manager and broader IFM team Draft, review and prepare correspondence, reports, presentations and key documents Prepare and format agendas, minutes, monthly reporting and distribution packs Manage expense reconciliations and maintain credit card transaction registers Coordinate meetings, team events, client functions and assist with conference logistics Arrange travel and accommodation, ensuring accurate records are maintained Assist with onboarding and offboarding processes Maintain portfolio document management systems and ensure accurate, up-to-date filing About You Strong proficiency across Microsoft Office - Word, Excel, Outlook, PowerPoint Administration or coordination experience within a fast-paced environment Excellent communication and customer-service capability with all stakeholder levels High attention to detail and accuracy in reporting and data entry Strong organisational skills with the ability to prioritise competing tasks Proactive, dependable and confident working with minimal supervision Why join us? Joining CBRE means joining a team of talented professionals who lead the way in the property industry. Here's what you can look forward to: Genuine work-life balance with a stable 3-day-per-week role Career development pathways and structured learning support Industry-leading parental leave Be part of a successful, high-performing operations team Join a respected global organisation with national growth opportunities Certified Family Inclusive Workplace, supporting flexibility and wellbeing Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. We welcome and encourage First Nations People to apply. Be inspired to elevate your career to new heights. We look forward to hearing from you! WeAreCBRE Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider. Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
