To obtain a copy of the Candidate Information Kit for this vacancy, please click on the 'Apply Now' button to the left of this advertisement. The key duties of the position include The department is seeking motivated individuals who are curious and eager to learn, to fill a number of Executive Assistant (EA) positions across the APS 4 level. As an EA you will be provided with broad exposure to the work, people and culture within the department. Your role will touch on several key aspects of the organisation's operations, you will be presented with a diverse range of challenges and offered opportunities to grow, upskill and network. You will work under general direction and exercise discretion to provide administrative and operational support to SES officers and their immediate work area including participating in strategic planning and decision making and being a conduit between the area and the broader department. Some of the key duties and responsibilities may include: Diary management, travel coordination, ordering stationery and supporting meetings preparation, including assembling packs and relevant documentation. Providing `front of house' support duties including telephone triage, general correspondence and responding to or directing queries to relevant officers. Preparing routine or moderately complex correspondence, minute taking, photocopying/scanning and filing, and coordinating responses to ministerial and Parliamentary requests via the Parliamentary Document Management System (PDMS). Assisting with financial management, including processing of accounts payable, management of corporate credit card accounts, quality assurance and acquitting travel in the financial management system (SAP). Building rapport and maintaining stakeholder relationships. Liaising with stakeholders to assist with and resolve moderately complex issues. Contributing new ideas and identifying opportunities to improve the efficiency of business. Actively participate in the Executive Assistant Network. We seek people who bring external ideas, diverse experiences, and global perspectives, and are willing to explore innovative ways of working. People who work for us will display leadership at all levels, apply information effectively to solve problems, and work collaboratively to achieve outcomes. As an Executive Assistant you will be required to: Demonstrate structured and clear communication skills. Prioritise and manage workloads effectively. Demonstrate influence, discretion and confidence. Build a culture of inclusivity and emotional intelligence. Be highly organised and is focused on overcoming challenges with solutions. Collaborate with others to achieve goals. Demonstrate initiative and sound judgment. We will support you to make a difference: Through our 'EA Buddy Program' which partners new and established EAs together, providing support over a four-month period. By creating informal learning and development opportunities through job support and the department's EA Network. By enabling ongoing access to training through our learning management system, additional external training can be explored. By providing opportunities for growth, empowering you to expand your role as you develop new skills and interests.
