About the Teams Our teams support various functions of ASD's cyber mission through delivering exceptional operational support. The teams are world leaders in working in this unique operational space and offers opportunities to work with our domestic and international partners. We are high-performing teams, who leverage their specialised and multi-disciplinary skills to contribute to critical national security outcomes, in direct support of Australian government priorities. We prioritise providing professional development and learning opportunities within the national intelligence space. We are looking for talented people who are capable, dedicated, adaptable and resilient to bring their expertise to aid ASD in achieving our strategic, technical and operational objectives. We are looking for experience in the collective areas of: Administration and business support, Contracts, finance and procurement, People services/human resources, and Stakeholder and relationship management. If you think you have what it takes to work with a leading government agency, we welcome your application. About the Role ASD 5 Administration Officer As an ASD 5 Administration Officer within ASD, you will play a vital role in driving the delivery of operational and business outcomes for ASD and will be accountable for making independent decisions relating to your area of responsibility and expertise. You will primarily perform a range of procedural, clerical, administrative and business support duties, aiding ASD to achieve its mission and service priorities. This will largely include the requirement to coordinate and contribute to supervisor/team deliverables and to provide advice and assistance to all relevant internal and external stakeholders. Your duties and responsibilities will include: Apply skills, knowledge and experience to perform complex tasks and activities, working to agreed priorities and outcomes in order to meet business objectives for ASD. Accountable to respond to complex operational, procedural, administrative and business support related enquiries, such as: People Services/Human Resources activities, Purchasing/Financial/Budgets, Written submissions, briefs, reports, minutes and other correspondence for ASD, System operation and administration, Correspondence and scheduling management, and Task tracking, analysis and reporting. Actively seek to identify, learn and apply relevant legislation, security practices and procedures/policies to all work tasks. Build and sustain relationships with all relevant stakeholders, communicating and engaging collaboratively, with active participating in teamwork and group activities. You may be required to be a team coach or supervise a team and be accountable to set work priorities, allocate work, and manage workflows and performance. ASD 6 Administration Officer As an ASD 6 Administration Officer within ASD, you will be accountable under broad direction to perform and achieve complex procedural, operational, administrative and business outcomes for ASD and ensure you have knowledge of, and compliance with, all legislation and government frameworks applicable to ASD. Your duties and responsibilities will include: Required to demonstrate initiative and judgement with progressing work for outcomes and be able to resolve problems in a timely manner, implementing relevant and alternative courses of action as needed. Whilst working independently and with reasonable autonomy, perform a range of procedural, clerical, administrative and business support duties, including: People Services/Human Resources activities, Purchasing/Financial/Budgets, Written submissions, briefs, reports, minutes and other correspondence for ASD, System operation and administration, Correspondence and scheduling management, and Task tracking, analysis and reporting. Demonstrate initiative and judgement to successfully deliver on complex work and to contribute to the strategic planning, project management and policy/process development. A considerable level of stakeholder engagement and negotiation will be required, liaising to identify, anticipate and respond to stakeholders' needs and expectations to achieve work unit and Directorate outcomes. You may be required to manage a team, building their capability through coaching, feedback and developing the quality of work undertaken. Further information can be found at: I'm changing my career | Australian Signals Directorate (asd.gov.au) The key duties of the position include As the ideal candidate, you will: Have the ability to demonstrate knowledge, understanding and experience of working within the National Intelligence Community. Possess excellent communication, interpersonal and customer service skills. Have the ability to develop good working relationships internally and externally. Exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy. Have attention to detail, with the ability to take responsibility for accurate completion of work. Possess strong organisation skills with the ability to plan, adapt, respond and manage your workload in a fast-paced environment. Resolve issues as they arise and seek guidance when required. Demonstration of applying legislation and policy to operational and governmental compliance contexts would be highly regarded. ASD is seeking applicants to fill current and anticipated vacancies and to create a merit pool for future vacancies. In line with the Australian Public Service Commissioner's Direction 2022, upon completion of the recruitment activity, the merit pool will be available to locations across Australia.
