The IT Operational Administration and Governance Officer is responsible for supporting the planning, coordination, and management of ICT procurement, contracts, finances and invoicing within the National Gallery. This position also supports the ICT team in vendor performance monitoring, contract invoicing and compliance obligations. This role supports the development and implementation of technology and information governance forums and frameworks, ensuring alignment with government policies, procurement rules, and risk management practices. This position reports directly to the CIO and supports the broader technology, information management and cyber security teams. The role will also work closely with the National Gallery procurement and finance teams. The role may also lead improvement projects across the teams and processes to create greater efficiencies and refresh engagement with the current technology and information governance forums. This is a full-time, non-ongoing employment opportunity for a period of approx. 12 months (until end of March 2027), with a possibility of becoming ongoing. The key duties of the position include DUTY STATEMENT In accordance with the APS 6 work level standards, you will: Preparation of end-to-end IT procurement documentation, providing support for procurement, evaluation, market assessment and contracting activities and using systems Tech One/ AusTender/BuyICT Undertake invoicing and monthly/annual financial processes including accruals, contract closures and financial tracking Manage secretariate and project reporting for the IT Governance Advisory Group and other technology and information management working groups as required Draft briefs and papers for governance groups and other technology and information management working groups as required Manage inboxes including ICTProcurement and ICTBilling Engage with internal legal team, finance teams and external clients and vendors Assist with the development or update of technology and information management procedures Other duties as required commensurate with your skills, abilities and requirements of the role
