In this role you will: Provide highly confidential administrative and executive support to the Health Ombudsman and the Executive Leadership team, by actively participating in the delivery and co-ordination of the Health Ombudsman's business function. Maintain a high level of accuracy and consistency through the quality and assurance checking of correspondence, always exercising a high level of discretion and confidentiality. Organise meetings, conferences, travel arrangements and monitor and maintain the Health Ombudsman's diary schedule and emails, group email inboxes and the follow up of action items including tracking and monitoring important issues, deliverables, and responses to meet designated timeframes. Provide secretariat services to Executive Leadership Committee, Joint Consultative Committee, Health Safety and Wellbeing Committee and other committees including preparation of agendas, minutes, co-ordination of papers and reports, organising and scheduling of meetings, booking of rooms, equipment, and other requirements. Analyse enquiries or requests from internal and external stakeholders and research, determine and undertake appropriate action on behalf of the Health Ombudsman. Use discretion to autonomously redirect and respond to written and verbal enquiries to the Office of the Health Ombudsman, preparing written responses and re-directing enquiries to relevant business areas. The role description will outline any qualifications, licences and specific requirements of the role. If you are interested in this job we encourage you to read the attached role description and talk to the contact officer. Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar). Appointments are subject to criminal history checks in accordance with section 52 of the Public Sector Act 2022. Prior to appointment, current and previous public sector employees are required to disclose any history of serious disciplinary action in accordance with section 71 of the Public Sector Act 2022. All employees are required to disclose any interest/s that conflict, may conflict or may be perceived to conflict with the discharge of their duties in accordance with section 89, 182 or 183 of the Public Sector Act 2022. APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.
