Clemenger Group is seeking a proactive and highly organised Finance Officer/EA to join our Melbourne team on a 12 month contract commencing January 2026. This is a dynamic, multifaceted role that supports the leadership teams of four of our agencies, as well as their broader agency operations. The ideal candidate will bring a blend of executive support, office management, and finance administration experience, with a passion for creating a positive and efficient workplace culture. Your responsibilities will include, but not be limited to: Provide executive support to the CEO and senior leadership team, including complex scheduling, travel arrangements, and meeting coordination. Manage office operations and facilities, ensuring a well-organised, welcoming environment and handling supplies, mail, and couriers. Oversee finance administration tasks such as invoice processing, expense claims, credit card reconciliations, and intercompany journals. Coordinate staff engagement activities, including birthdays, anniversaries, celebrations, and internal events like Christmas parties and strategy days. Facilitate onboarding for new starters, including IT setup, welcome packs, and induction coordination. Maintain accurate staff records (contact lists, RDOs) and manage internal communications for cultural initiatives. Support ad-hoc projects and system updates (e.g., HubSpot, IT subscriptions) and assist with webinar coordination. Act as a key liaison with Finance and Accounts Payable teams for approvals and reporting. About You You are a confident and capable professional with a strong background in executive assistance, office management, and finance administration. You thrive in a fast-paced environment, are solutions-focused, and bring a high level of care and attention to everything you do. Key Competencies 3 years' experience in a similar role, ideally in consulting or agency environments. Highly organised, detail-oriented, and able to manage multiple priorities effectively. Strong interpersonal and professional communication skills with a proactive, client-focused approach. Proficient in Microsoft Office and comfortable with systems like HubSpot, Teams, and D365; finance experience is a plus. * Collaborative team player with a solutions-focused, “can-do” attitude.
