The Client: Melvic Homes is a renowned builder that stands out for its exceptional craftsmanship and commitment to delivering the highest quality custom houses. Melvic Homes offers high-quality, custom home builds across Victoria. They offer modern designs, expert craftsmanship, and stress-free building solutions. To keep up with their workload, the company is seeking a Project Administrator to join their team in Hallam, VIC. The Role & Responsibility: The ideal candidate will be responsible for the effective and efficient administration support and coordination of commercial and residential projects within the proposed deadlines, in order for it to be delivered on time and to budget. The role on hire is for a full time Project Administrator at an annual salary of $85,000 plus superannuation, and is based in Hallam, VIC Coordinate and maintain project schedules, documentation, and milestone tracking for multiple custom home builds Prepare and issue construction documents including work orders, variation notices, purchase orders, and subcontractor packages Liaise with site supervisors, clients, architects, draftsman, and subcontractors to support communication and timely project progress Track and manage project budgets including procurement approvals, invoices, supplier accounts, and progress claim documentation Assist with building permit lodgements, council submissions, design variations, and compliance certificates Maintain accurate project data by updating CRM systems, project management platforms, and document control registers Review plans, specifications, and selections to ensure client requirements align with construction schedules and contractual terms Coordinate delivery schedules for materials and fixtures to ensure availability aligns with onsite sequencing requirements Monitor project timelines and escalate delays, resourcing issues, and variations to the Project Manager or Construction Manager Support defect management processes by recording issues, scheduling trades, and tracking completion status Manage client communication regarding selections, approvals, build updates, and post construction documentation Ensure compliance with Victorian building codes, WHS obligations, and Melvic Homes' internal quality assurance procedures Prepare internal reports, performance summaries, and tracking dashboards for senior management review Attend internal and onsite coordination meetings, record minutes, assign actions, and follow up on completion items The Requirements: Relevant Degree in Business Management or equivalent Minimum of 4 years work experience in a similar environment At least 4 year's experience supporting residential construction projects including exposure to building documentation, permit pathways, and construction sequencing workflows At least 4 year's experience using Buildertrend, Procore or WorkflowMax At least 4 year's experience interpreting construction plans, architectural specifications, selections, and supplier documentation for custom home builds At least 4 year's experience coordinating subcontractor onboarding, procurement schedules, supplier communication, and logistical support for active projects At least 4 year's experience preparing variations, progress claims, purchase orders, and compliance documentation consistent with Victorian residential building contracts A passion for improving the methods necessary to help increase productivity Excellent written and verbal communication Proven ability to follow instruction, perform under pressure and meet deadlines Demonstrated ability to successfully undertake duties and achieve agreed objectives within a team environment as well as independently applying own initiative Demonstrate ability to make decisions and act with initiative to identify and resolve problems
