About the Client Our client is a leading organisation delivering major transport and infrastructure services across Australia. They are committed to building safe, reliable and connected transport networks while supporting their workforce with strong values, collaboration and continuous improvement. About the Role We are seeking a proactive Team Assistant to provide administrative and operational support across a busy project and corporate environment. This role involves managing day-to-day office coordination, scheduling, documentation, reporting, and stakeholder communication, contributing to the smooth functioning of project operations. Key Responsibilities • Coordinate office tasks including procurement, supplies, and catering • Assist with document control, formatting, distribution and revisions • Support meeting coordination, diary planning and scheduling • Prepare correspondence, presentations, reports and project materials • Maintain accurate records and document management systems • Manage travel bookings, accommodation and logistics • Assist with invoice processing, expenses and purchase requisitions • Provide quality customer service to internal teams and external stakeholders • Assist team members with internal systems, tools and programs • Organise team events and support workplace culture initiatives • Handle confidential information appropriately • Ensure compliance with company policies and procedures Requirements • Certificate II–IV in Business Administration or similar • 1–2 years’ experience in an administrative or office support role • Strong Microsoft Office skills and ability to learn new systems • Basic knowledge of administrative and document management procedures • Strong communication, organisation and time-management skills • Professional, proactive and able to work effectively with multiple stakeholders Required Skills: • Administration • Diary management • Document control • Scheduling & coordination • Records management • Microsoft Office (Excel, Word, Outlook, PowerPoint) • Travel bookings • Stakeholder communication • Reporting & data entry • Confidential information handling Benefits • Work with a respected organisation that impacts major community infrastructure • Supportive and collaborative team culture • Opportunities to learn new systems, processes, and gain project exposure • Career development encouraged • Competitive salary and benefits How to Apply Please email your resume to: recruitment@multiculturalconsulting.com.au
