The Business GenusPlus Group (ASX:GNP) is an end-to-end service provider for essential power and telecommunications infrastructure. We provide an integrated service delivered through four key complementary businesses to our clients in the resources, power, utilities, and telecommunications sectors across Australia. Genus Services is a subsidiary of GenusPlus Group (GNP). We deliver nationwide turnkey telecommunication infrastructure solutions, encompassing engineering, installation, commissioning, and maintenance across multiple disciplines. The Role Reporting to the delivery manager the Business Support Coordinator's purpose is to run and coordinate the day-to-day workshop administrative duties of the Project/Division to achieve the employee's appointed Entity/ Team goals. The Business Support Officer will be responsible for: • Provide as required administration support to your assigned Entity. • Greeting people with a smile and a helpful attitude. • Arrange, prepare required documentation, attend, and minute meetings. • Assist Project Managers with creating job files and issue job packs prior to initial mobilisations to any site or project. • Monitor and track all site-based maintenance work and maintain accurate records. • Liaising and develop effective work relationships with Third parties, including sourcing information on any site-specific requirements for personnel, vehicles, plant, and machinery. • Assist with the onboarding of new starters (I.e., New starter paperwork, Company Inductions, etc). • Organising all mobilisation arrangements (I.e., Paperwork, flights, accommodation, vehicle hire and plant hire, medicals, training, inductions, PPE, etc) for both Team Members and Contractors, prior to requirements. • Collating, coding, and submitting all Project related receipts. • Understand and ensure compliance to the company’s environment, health and safety procedures. • Maintain and manage integrated schedules across all service teams. • Subcontractor management, work order processing and approval • Confirm subcontractor employees attending site are Genus inducted • Scheduling of vehicle maintenance, repairs and testing • Scheduling of equipment allocation, maintenance, repairs and testing • Liaise with clients, project team members, departments, subcontractors and suppliers as required. • Resolves scheduling problems that have a significant impact on the overall goals of the company • Organise and review DBYD for applicable projects • Review programmed work to ensure everything is organised and correct • Accuracy of field staff time sheets and update schedule accordingly Essential Skills/Qualifications/Experience • Qualificationsin Business/Project Administration/Office Management. • 3 Years’ experience in Project Administration. • Demonstrated good safety record and knowledge of Occupational Health & Safety. • Current National Police Clearance. • Valid Driver’s Licence – “C” Class. • High level customer relationship management, communication, and interpersonal skills. • Strong attention to detail. • Intermediate level PC, printer, scanners, and internet skills. • Intermediate level Office, Word, Excel, PowerPoint, and Outlook skills. • High efficiency and accuracy of typing and word processing. • Experience with diary and travel management. • Excellent time management and organisational skills. Desirable Skills/Qualifications/Experience • Experience in utilities and/or construction and/or resources industry. • High level knowledge of Gearbox Fleet Maintenance filing system, or similar • Ability to work co-operatively and effectively both independently and in a team environment. • Ability to manage multiple tasks simultaneously, solve problems, manage, and meet deadlines and maintain high quality of work. • The ability to represent the Company in a professional manner. • First Aid Certificate The Benefits The successful candidate will benefit from exposure to multidisciplinary works, a competitive remuneration package, opportunities for growth with a large pipeline of upcoming projects and access to our Employee Assistance Program. If, after reading the details of this vacancy, you feel you meet the listed criteria and would be a good fit for the role, please select Apply! GenusPlus Group values diversity and inclusion, and we strongly encourage females and First Nations people to apply Where large numbers of applications are received, only those shortlisted will be contacted.
