We are seeking a skilled Rentals Administrator to join our team and provide high-level support in managing plant, equipment, vehicles, and tools. You will work closely with our Office Manager and General Manager of Plant & Assets, ensuring our hire operations run efficiently and accurately. Key Responsibilities Administer plant and equipment hire processes from booking through to return. Track usage via software systems and reconcile with day dockets to ensure accurate billing and payroll. Coordinate maintenance schedules, service requests, and fault reporting. Manage insurance paperwork, compliance records, and safety documentation. Prepare and process invoices, manage debtor accounts, and follow up payments. Liaise with site teams, suppliers, and clients to ensure timely delivery and collection of equipment. Maintain accurate records of fleet utilisation, hire agreements, and asset registers. Skills & Experience We’re looking for candidates with: Experience in plant/equipment hire or rentals administration (construction industry highly regarded). Strong computer literacy with hire management software, ERP systems, and MS Office (Excel essential). Experience with Fleet Office software is highly beneficial. Knowledge of compliance requirements for plant/equipment (service logs, safety checks, insurance). Excellent organisational skills with attention to detail and accuracy in data entry. Strong communication skills to liaise with internal teams, suppliers, and clients. Ability to prioritise tasks in a fast-paced environment and meet deadlines. Financial administration skills including invoicing, debtor management, and reconciliations. Problem-solving mindset to manage breakdowns, urgent requests, and scheduling conflicts. Understanding of construction site operations and plant/equipment usage (preferred). Career Pathway This role offers opportunities to progress into: Business development and client management. Quoting and project support. Senior administration and asset management roles. Location & Hours 460 Beaudesert Road , Salisbury, Brisbane Standard hours: 8am–5pm (flexible options such as 7am–4pm available) How to Apply Apply directly through SEEK , OR Email your CV and qualifications to: recruitment@robarpersonnel.com.au
