Position Title: Contract Administrator Location: Braeside, VIC (based at the head office of Southern Lifts Pty Ltd) Employment Type: Full-time Salary Range: AUD 77,000 to 87,000 superannuation About Southern Lifts (ABN 93 100 621 574) Southern Lifts has been operating from Braeside, Victoria since 2002, delivering high-quality residential and commercial lift solutions, including platform lifts, home lifts and accessibility solutions. We are committed to excellence, compliance with national lift standards and delivering tailored installation, servicing and maintenance for our clients. As we expand, we now require a dedicated Contract Administrator to support our project, installation and service activities. Role Overview As Contract Administrator, you will play a key role in our operations by administering contracts and variations, liaising with internal teams (sales, engineering, installation, service) and external stakeholders (clients, suppliers, subcontractors). You will ensure contract documentation is accurate, compliant and timely and support the delivery of projects and services within agreed terms. Key Responsibilities Manage the full lifecycle of contracts including new agreements, amendments/variations, renewals, terminations. Review contract terms for clients, suppliers and subcontractors to ensure alignment with business criteria and regulatory requirements (including lift-industry standards). Liaise with the sales, engineering, installation and service teams to capture project scope, cost changes, deliverables and timeframes; negotiate and document variations accordingly. Maintain an organised contract register, ensure documentation (including change orders, approvals, correspondence) is filed and accessible. Monitor contract compliance: ensure deliverables, milestones and service obligations are met; escalate discrepancies or non-compliance to senior management. Assist in the preparation of reports and submissions to management regarding contract status, risk exposures, cost variations, outstanding obligations and forecasted outcomes. Work closely with procurement/supply chain to manage subcontractor agreements and supplier contracts, review terms, monitor performance and ensure invoicing aligns with contract terms. Provide advice to senior management on contract-related matters and implement decisions as required. Support the continuous improvement of contract templates, processes and documentation practices to enhance efficiency and reduce risk. Ensure adherence to relevant regulatory frameworks, industry standards (e.g., lift and access compliance), company policies and risk-management practices. Key Selection Criteria – Skills & Experience Management or a related discipline; or equivalent combination of experience and skills. Minimum 2 years’ experience in a contract administration or commercial role, ideally within construction, engineering, building services or related sectors. Demonstrated experience in drafting, reviewing and negotiating contracts (including variations) and strong understanding of commercial terms. High attention to detail, excellent organisational skills and ability to manage multiple contracts and tasks to strict timelines. Strong communication and interpersonal skills: able to liaise effectively with internal teams (engineers, project managers, installers) and external stakeholders (clients, suppliers, subcontractors). Proficient with Microsoft Office Suite; experience with contract management or ERP software is advantageous. Ability to analyse contract data, prepare reports and present findings to senior management. Sound understanding of risk, compliance and regulatory requirements (especially within building services / lift / access industry preferred). Self-motivated, proactive and able to work independently while also collaborating across teams. What We Offer A pivotal role in a well-established and growing specialist company in the lift/access industry. Opportunity to work in a dynamic environment with varied contract scope (residential, commercial, accessibility projects). Competitive remuneration (AUD 77,000–87,000 super) reflective of experience and skills. Professional development opportunities within a business that values process improvement and quality outcomes. Convenient Melbourne-based location (Braeside), with parking and accessibility to major transport routes.
