Support the effective coordination of activities and priorities for the Deputy Vice-Chancellor (Research) Play a lead role in delivering safety, wellbeing, and inclusion, diversity and equity initiatives across the portfolio Full-time, fixed-term position (until December 2026), based in Hobart About the opportunity The Executive Assistant supports the Deputy Vice-Chancellor (Research) (DVCR) within the Office of the DVCR, and other Senior Managers in the Research Division. This role focuses on delivering administrative and operational support, contributing to project coordination, and supporting processes and initiatives that align with divisional objectives and our University and People Strategies. What you’ll do: Provide support to the Deputy Vice-Chancellor (Research), including diary management, preparation of internal and external communications, travel planning and administrative support, anticipating needs and ensuring timely and accurate support. Assisting the Advisor, Office of the Deputy Vice-Chancellor (Research) with key projects, operational processes, reporting and administration, and contributing to the continuous improvement of systems and processes. Support and promotion of the University’s Digital Workspace administration and activities. Maintaining the Research Division intranet pages and liaising with Marketing to ensure consistent presentation and current content on external facing web pages. Fostering and enhancing effective communication within the Research Division. Oversight of the University’s commitments to Research focused scholarship programs and initiatives as directed. Undertaking other duties as assigned by the Advisor, Office of the Deputy Vice-Chancellor (Research). What we’re looking for: Demonstrated organisational skills, including the ability to prioritise tasks, meet multiple deadlines, manage a diverse range of administrative tasks, provide excellent customer service, exercise diplomacy and maintain utmost confidentiality. Strong verbal and written communication skills, with the proven capacity and confidence to build relationships and effectively communicate with a diverse range of stakeholders at all levels and work effectively within a team environment and demonstrate a flexible approach to work and tasks with the ability to retain composure in a pressured work environment. Ability to work autonomously and ability to work collaboratively in a team culture, contributing to team planning and shared tasks with confidence and sensitivity towards team members. Skilled in use of Microsoft Office suite, including PowerPoint and Excel. Experience working in a high-pressure environment. An equivalent combination of relevant experience and/or education/training in a similar position. Salary details Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $105,665 comprising base salary within the range of $80,869 to $90,312 plus 17% superannuation. How to Apply This vacancy is being advertised internally only in the first instance to current staff. In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application. To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile. For further information about this position, please contact Trudi Steedman, Advisor, t.steedman@utas.edu.au or 03 6226 8576. Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process. Please refer to the attached Position Description Below for full details. Position Description-501644 - Executive Assistant.pdf Applications close Wednesday, 26 November 2025, 11.55pm The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present. As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process. To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.
