The Great Southern Hotel Sydney (GSH-Sydney) is a 4 Star hotel located in the heart of Sydney CBD. We are currently seeking a communicative, bright, creative, and assertive Personal Assistant with proven knowledge and experience to join The Great Southern Hotel in Sydney. This is a casual role and the days required to work can be between Monday – Friday, 5 days per week from 10 am to 3 pm. (However, days may change/rotate occasionally, so some flexibility will be required). About the role: As our Personal Assistant, your responsibilities will include: Coordinate and maintain a schedule of appointments and meeting for the Group General Manager. Identify, anticipate and prepare information required of the Group General Manager for meetings, appointments, presentations and etc. Liaise with and support Group General Manager/Managers for business-related travel arrangements. Manage GSH organizational calendar. Review and attend to emails. Draft routine letters/reports. General administrative duties but not limited to photocopying, printing, email merge, general word processing, etc by using Microsoft Office. Constructing and maintaining spreadsheets to assist operations across the division. Arranging, coordinating, and management of images and project photos. Creating purchase orders as appropriate to the position. Liaise with clients and suppliers regarding operational issues under the direction of the Group General Manager. Manage and maintain sensitive and confidential matters such as personnel files, employee relations, and organizational changes. Complies with Hotel safety rules, reports all accidents and incidents, and raises any safety issues or concerns as per company policy and procedure. Assisting the HR function when required. Assisting with basic Accounts function when required. Liaising with other business units to resolve issues as required. Handling personal emails, correspondence, and communication ensuring timely responses and organization. Managing personal errands such as picking up items, organizing deliveries, and handling day-to-day tasks. Coordinating family appointments, medical visits, and personal commitments. Maintaining a high level of discretion and confidentiality regarding personal, family, and financial matters. Inspecting and reviewing hotel maintenance, Organising and coordinating maintenance meetings and follow-ups. Liaising with tradespeople and contractors. Collaborating and working with all the hotel departments as required. About you: The successful candidate must: Have a keen eye for detail, honest and trustworthy Be self-motivated and be able to work unsupervised Be committed to providing extraordinary service High proficiency in MS Outlook, Word, Excel Have good communication and interpersonal skills Job Type: Casual Pay: $33.38 per hour Expected hours: 25 per week Application Question(s): Are you currently on a visa? If, yes please specify the visa type and expiry date. If hired, when can you start? Experience: Personal assistant: 1 year (Preferred) Work Authorisation: Australia (Required) Work Location: In person
