Submissions Coordinator – Project Management Consultancy If you thrive under deadlines, love crafting professional and polished documents, and want to see your work directly influence project wins, this Submissions Coordinator role could be your ideal next step. The Company Join a leading project management consultancy based in Melbourne’s Inner CBD. Known for delivering high-quality outcomes across commercial, mixed-use, and public sector projects, this team values collaboration, professionalism, and a genuine commitment to excellence. You’ll be part of a dynamic, fast-paced environment where attention to detail, presentation, and communication matter — and where your contribution will play a key role in the firm’s ongoing growth and success. The Opportunity We are seeking an organised and creative Submissions Coordinator to take ownership of client submissions, proposals, and capability statements. Working closely with directors and project teams, you’ll bring together engaging, visually compelling documents that reflect the quality and expertise this consultancy is known for. This role will suit someone with a strong eye for design, excellent writing skills, and the ability to manage multiple deadlines at once. Key Responsibilities Coordinate the preparation of EOIs, RFPs, and tender submissions. Develop clear, professional, and persuasive written content. Work closely with senior leaders to gather project information and shape key messaging. Design and format high-quality documents in line with brand standards. Maintain and update templates, case studies, and capability materials. Support business development activities through the creation and presentation of marketing materials. Manage submission schedules to ensure timely delivery and quality control. The Foundation for Success Previous experience in submissions, marketing, or bid coordination within property, construction, or design-related industries. Strong writing, editing, and formatting skills. Proficiency in Microsoft Office is required; experience with Adobe InDesign is highly regarded. Excellent organisational skills and the ability to juggle competing priorities. High attention to detail and an eye for presentation. A proactive, team-focused attitude and professional communication style. This is an opportunity to join a respected and growing consultancy where your skills will be recognised and valued. You’ll have ownership of a key function, direct access to senior leaders, and a tangible impact on business success. Location: Inner Melbourne CBD Hours: Full-time, Monday to Friday If this sounds like your next step, click ‘Apply Now’ or contact Kylie Kilpatrick on 0416 049 448 for a confidential discussion. Your name and details will never be shared without your consent, you stay in control of your career.
