The key duties of the position include The Role Opportunities exist for highly motivated individuals to provide executive support to Defence Senior Leaders at the Band 1 and 1 Star rank within Defence. The Senior Leadership Group (SLG) includes both Senior Executive Service (SES) and Australian Defence Force (ADF) officers. The position of an Executive Assistant (EA) is one of trust and discretion. As an APS 4 Executive Assistant you will manage the office of a SLG member. Duties include calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs, managing office systems and records including financial. On occasion, you will also be required to support other EAs in your Division or Group. Note: As a Department of Defence employee, you must be able to obtain, hold and maintain an Australian security clearance. As there are multiple APS 4 EA opportunities across the Defence enterprise, clearance levels may vary - Baseline, Negative Vetting 1, Negative Vetting 2 or Positive Vetting. If you are found suitable to be placed in the merit pool, the clearance level that you will require is position dependent. Our Ideal Candidate Candidates will be well organised, have initiative, can manage competing priorities, can work independently and work well with others as part of the executive support team. You will proactively anticipate the needs of your senior leader, exercise flexibility and resilience. You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships. Candidates will be self-aware, with a positive can-do attitude, demonstrating consideration and respect for a diversity of ideas and perspectives of others. Prior experience as an EA is not required, however you will have the transferable skills to enable you to successfully undertake the position of EA. Candidates will be open to learning Microsoft Office, records management systems and financial management systems.
