These roles are the engine room of the Portfolio/s. Supporting a key Senior Management Group member (or members), the role performs a range of administrative, planning, reporting, recruitment and project tasks that are required for the Portfolios to operate in a compliant, efficient and effective way and positively contribute to the work of the Gallery and its culture. This position is an ongoing full-time role with the National Gallery. Candidates will gain from the experience: Exposure to senior leaders Engagement with the rich diversity of teams and functions across both Portfolios Insight into the strategic and operational context of the National Gallery Insight into the obligations of the National Gallery, as a Corporate Commonwealth Entity (CCE) A close working relationship with other team members in like roles. The key duties of the position include In accordance with the APS 5 work level standards, you will: Provide professional support to an SMG member/s and their Portfolio/s teams through: Coordination of Portfolio papers and reports for internal and external stakeholders Coordination of Portfolio deliverables against Action Plans Managing travel arrangements for the Portfolios Supporting Portfolio communication, engagement and culture activities Supporting recruitment, onboarding and induction actions for the Portfolios Secretariat support (as required) Liaise with the SMG member/s on issues relating to the delivery of special projects and administration of the two portfolios. Build strong working relationships and rapport with key stakeholders and represent the National Gallery with professionalism and integrity. Develop and deliver highly efficient processes in support of the objectives, priorities and deadlines of the SMG member/s and Portfolios, applying initiative and problem-solving skills. Exercise sound professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and discretion. Work closely with your colleagues or to ensure a coordinated approach to supporting the Senior Management Group as a whole. Provide other high-level executive support and duties as required.
