Role type: Full-time ; Continuing Faculty: Science Department/School: S cience Secretariat Salary: UOM 6 – $98,870 to $107,023 p.a. plus 17% super Drive operational excellence in a leading academic environment Contribute to a culture of innovation and continuous improvement Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective , all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website . Your next career opportunity As an Operations and Administration Officer in the Office of the Dean, you’ll play a key role in supporting the effective day-to-day operations of the Faculty of Science. Working in a collaborative and supportive team environment, you’ll contribute to a variety of tasks, from event coordination and administrative support to process improvement initiatives. Your proactive mindset and problem-solving skills will be essential in driving operational efficiency and delivering high-quality outcomes across the Faculty . Your responsibilities will include: Provide Administrative and Operational Support: Manage diverse tasks including procurement, finance, and recruitment assistance , exercising sound judgement in day-to-day decision making. Coordinate Faculty Events and Activities: Plan and manage logistics for various Faculty events, ensuring smooth execution through proactive stakeholder engagement. Develop and Improve Administrative Processes: Contribute to the implementation of integrated systems, focusing on efficiency and responsiveness. Build and Maintain Relationships : Act as a key contact point for the Dean's Office, strengthening positive relationships across the Faculty and University. You may be a great fit if: You are a proactive and detail-oriented professional with strong administrative skills, excellent problem-solving abilities, and a commitment to delivering high-quality support in a dynamic academic environment. You may also: Have experience in providing administrative support, particularly in procurement, finance, and recruitment. Possess excellent organisational and time management skills, with the ability to handle multiple tasks and meet deadlines. Demonstrate strong interpersonal and communication skills, able to build relationships with diverse stakeholders and operate as part of a team . Be proficient in using Microsoft Office suite and have experience with university enterprise systems. Show a commitment to innovation and continuous improvement in administrative processes. For further information please refer to the attached PD. What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – “ Science Secretariat ” The Science Secretariat is the administrative unit for the Faculty of Science and all its teaching, research, and commercial activities. The Secretariat is responsible for the policy development, planning, implementation, and ongoing management of Faculty programs. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation . We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities. The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker – 0416 888 299 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au . You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne. For further information, including our 2023-2027 Indigenous strategy please visit - https://about.unimelb.edu.au/reconciliation/murmuk-djerring If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au . Working at the University – what you need to know This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. Join Us and unlock your career potential! Is this the perfect opportunity for you? Apply today ! Including the following documents: Resume Cover Letter outlining your interest and experience Please note that you are not required to respond to the selection criteria in the Position Description. If you have any questions regarding the recruitment process, please feel free to contact Oliver Bukasa via email at hr-careers@unimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address. If you have any particular questions regarding the job please follow the details listed on the Position Description. Applications close: 24 July 2025. 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone. Position Description: JR-000090 - Operations and Administration Officer - PD.pdf
