The Executive Assistant to the two Executive Directors of the Mission Coordination and Analysis and Collection Operations divisions within the Intelligence Group is responsible for providing confidential and high-level executive assistance through the delivery of high quality administrative, organisational and support services including diary management, meeting coordination, document preparation and records management. The Executive Assistant is a primary point of contact for the two Executive Directors offices and must represent and promote their values at all times. The key duties of the position include Working closely with the Executive Directors Executive Officer to support the effective and efficient functioning of the Offices of the Executive Directors. Assisting with the preparation of reports, correspondence and submissions. Filtering, recording, monitoring and prioritising incoming and outgoing email and writing correspondence. Maintaining the diary and appointment arrangements, including coordinating a range of meetings and activities and organising the two Intelligence Group Executive Directors. Act as a point of contact for the Executive Directors offices for enquiries and approaches from Commonwealth, state and territory partners, industry, academia, the media and the public. Liaising with internal and external executives and their offices. Our ideal candidate To be successful in this role, you will demonstrate the following experience, skills and attributes: Demonstrated organisational skills, including an ability to prioritise work tasks effectively and anticipate the needs of the Executive Directors given the dynamic and fast-paced environment. Excellent written and oral communication skills, including the ability to draft documents based on existing material or through research. Excellent interpersonal skills, including the ability to develop and maintain productive working relationships both internally and externally. An ability to prioritise tasks, be flexible and the demonstrate the ability to maintain a calm approach while working under pressure and across managing competing priorities. An ability to take initiative to improve current processes and practices to ensure efficient functioning of the Executive Directors. A professional approach at all times, operating within the boundaries of organisational processes with a high level of confidentiality and discretion. An interest in the work of the ACIC is highly desirable, as is previous experience in supporting senior executive in a fast paced, high volume and pressures professional working environment.
