Introduction Great office – Great work – Great people Indesco is an engineering consultancy, specialising in civil, structural, facade, and traffic engineering. We have a strong reputation for delivering quality engineering resources to projects with innovative design solutions across a wide range of locations. Ready to take the next step in your Executive Assistant career? Are you an experienced and proactive Executive Assistant looking for your next challenge? We’re seeking a highly organised and motivated Executive Assistant to support the Managing Director and lead the coordination of administrative functions. Description ABOUT THE ROLE As Executive Assistant to Managing Director, you will act as the trusted right hand to the Managing Director while also supporting a team of administrators across multiple offices. You'll be instrumental in driving efficiency, maintaining high-quality outputs, and contributing to the success of a high-performing division. Key responsibilities Executive Assistant (EA) to Managing Director Provide high-level support to the Managing Director, including managing calendars, timesheets, and expense claims Prepare correspondence, meeting minutes, reports, and spreadsheets Manage general typing, proposal tracking, and preparation of draft invoices Deliver day-to-day support to the broader administration teams as required Undertake administrative tasks as assigned by senior management Coordinate and delegate administrative tasks across all divisions Support the implementation of QMS, WHS & EMS policies Monitor completion of tasks, time, and attendance across multiple locations Provide leadership, training, and development for all Administration teams Represent the company’s values and contribute positively as team role model WHAT WE OFFER Excellent work environment with the opportunity to work alongside industry leaders A vibrant, dynamic environment with an opportunity for professional growth and leadership development A range of employee benefits such as salary sacrificing, health initiatives and great social events ABOUT YOU Proven experience as an Executive Assistant or Senior Administrator Experience in construction or similar industry (highly regarded) Strong organisational and leadership skills Ability to manage multiple priorities with discretion and professionalism Ability to work independently Excellent written and verbal communication Proficient with Microsoft Suite (Outlook, Excel, PowerPoint and Teams) If you think you are suitable for the role, please apply via the link and we will review candidates and be in touch!
