At the National Transport Research Organisation (NTRO) we strive to be an innovation portal through which government and industry can gain great outcomes across all modes of transport. We create new knowledge through research, develop the means for improving practice, and provide expert advice to the Australia and New Zealand Transport Agencies and industry to ensure that our communities will always have safe, sustainable and efficient transportation networks. NTRO is a globally connected Not-for-profit, purpose and innovation-driven organisation that has over many decades built a strong presence within the Roads, Rail, Ports and Airports sectors which ensures that we cover all modes of the transport network in everything we do. Your next opportunity awaits at NTRO Due to a successful internal appointment, our Sydney office is seeking a motivated and organised individual, who enjoys a fast-paced and diverse role to support our dynamic team. The successful candidate will be offering strong office support to our team, must be approachable, presentable and able to quickly provide solutions for every day office support tasks. You will be well versed in Microsoft Office Suite, have strong administrative skills including front of house/ reception experience and enjoy undertaking variety of tasks to ensure the office runs smoothly. This role is a 3 day per week part time role (working days can fit around your schedule), however we do require flexibility on these workdays to accommodate support for specific office events. Our office is in Chippendale and only a short walk to the train station making your commute into the office easy. Main duties of the role Coordinate external visitors and events, including NTRO training/workshops, visitor carparking bookings, meeting room bookings and setup, IT setup, printing, catering, etc. Coordinate internal events - NTRO Board meetings, monthly Townhalls, CEO fireside chats, Client meetings & stakeholder forums etc. General office communications Coordinate IT requests i.e. ordering and installation of new/replacement equipment, IT maintenance, troubleshooting and basic support Assist with new starter onboarding (inductions, desk setup, IT equipment etc.) Liaise with building/facilities management, including external contractors/suppliers general office maintenance, inspections, health and safety, cleaners, etc. Coordinate ordering and delivery of general office supplies (stationary, kitchen supplies etc. Coordinate general office health and safety activities (fire warden and safety reps and drills, test and tag of equipment, etc.) Any other ad-hoc support (including projects) to staff and management that comes up from time to time Interest in supporting our staff with their project administrative duties is highly desirable About you Previous experience in a similar role Great IT skills and someone who is confident using the latest technologies (MS 365) Fundamental project management skills appropriate for consulting and service-based projects would be highly desired Excellent communication capabilities, with the ability to build rapport at all levels Excellent interpersonal communication skills Immaculate presentation with a positive can-do attitude Demonstrable reliability and time management skills A bright, adaptable, and energetic personality Experience in SalesForce will be advantageous We offer the following and more to ensure we look after the ones who matter most, Our People: Opportunities to work with globally recognised experts, who offer one-on-one mentorship and support throughout your career. Excellent employee benefits including access to pre-tax salary sacrifice arrangements to make your take home pay work better for you and your family Access to 8 weeks of parental leave and support upon your return to the workplace Annual Christmas closure with an additional 2 paid public holidays in December because we recognise taking time with those close to us is important Tailored career development that supports your aspirations with a clear step-by-step guide for progression within the organisation Reward and recognition programs to highlight the great work that is being done every day from our incredible team members Well established social club in almost all offices with regular activities, quiz nights and tournaments to keep you busy! Every role at NTRO is meaningful, are you ready for yours? At NTRO we are proud to continually attract leading minds within the Transport infrastructure and research areas. We host a culturally and gender diverse work environment and we celebrate workforce diversity while highlighting the multidisciplinary teams of professionals from all over the world. We strongly encourage applications from Women looking to make an impact within the STEM arena. Don’t meet every single requirement for this role? We recognise you may have a diverse set of skills, work experiences, and life experiences that can greatly enhance the ability to deliver effective transport solutions and positive community outcomes. If you are excited about this role, but your experience doesn’t align with the criteria we still encourage you to submit your application. NTRO actively seeks to include and value the unique talents, perspectives, experiences, and contributions of all applicants. Applicants must be residing Australian Citizens / Permanent Resident of Australia Please ensure you attached your CV, attach a separate cover letter (no more than one page) addressing why you would be perfect for this role and what you would be hoping to get out of it, and answer the screening questions provided.
