As our Office Support Coordinator , you'll play a crucial role in ensuring the smooth and efficient operation of our office, gaining exposure to various facets of business administration, office management, branding and event planning and even HR support. If you're looking for a comprehensive learning experience that will kickstart your career, we would like to hear from you! Are you the glue that keeps an office running? Do you take pride in being organised, approachable, and always one step ahead? SustainHealth Recruitment is on the lookout for an Office Support Coordinator to bring energy, polish and reliability to our Sydney HQ. This is a full-time or Part time opportunity (minimum 3 days per week if hired part time), an office-based role (Monday to Friday) supporting a sales recruitment team. You’ll be the heart of the business — running the office, supporting internal recruitment, coordinating events, and making sure our team and visitors have a five-star experience every day. Key Responsibilities: Oversee day-to-day office operations, including supplies, maintenance, uniforms, merchandise, stationery, and basic tech support. Coordinate cleaning services, phone systems, landlord requests, and external vendors. Maintain a professional workspace that reflects our brand and values, including branding and organizing our office space. Manage facility-related tasks and ensure a functional office environment. Perform accurate data entry and updating across various systems. Ensure document security and confidentiality protocols are strictly followed. Conduct file auditing and ensure compliance with relevant regulations. Manage file retrieval, archiving, and disposal processes. Oversee data backup and recovery procedures. Provide general administrative office support. Handle orders, bookings, and manage diaries/room bookings. Act as the primary front-of-house contact, greeting guests and managing incoming calls. Maintain professional office communication channels. Supporting internal recruitment and onboarding: setting up desks, tech, uniforms, and inductions Managing offboarding logistics and ensuring smooth transitions Helping plan and run internal events, team celebrations and recognition programs Liaising with our offshore admin and marketing teams to keep things moving Maintaining a professional workspace that reflects our brand and values Provide general Human Resources support. Ensure Health and Safety Compliance within the office. Coordinate meetings and events, including diary and room management. Help plan and run internal events, team celebrations, and recognition programs. Contribute content and coordination for social media and employer branding initiatives. Supporting internal audits, WHS checks, team communications, meeting minutes, and budget tracking Assisting senior leaders with diary management, room bookings and admin where required Preferred Skills and Requirements: Previous experience in office coordination, administration, or business support Strong communication skills and a proactive, can-do attitude High attention to detail and strong organisational skills Experience managing stock, petty cash, budgets, and basic IT troubleshooting A team player who loves being at the centre of a high-energy, people-first business Someone polished, reliable, and confident handling confidential information Experience supporting events, internal comms, or working with marketing is a bonus A love of systems, structure, and culture-building — we’re a values-driven business! Excellent organisational and time management skills with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with learning new software/systems. Strong communication skills, both written and verbal. A proactive attitude, willingness to learn, and ability to work independently as well as part of a team. High level of integrity and ability to handle confidential information with discretion. A positive and enthusiastic approach to tackling diverse tasks. Someone who is open to working in person, a minimum of three days a week Mon- Wed and some Thursday in our CBD Bond Steet Office Why Join SustainHealth Recruitment ? We work hard but celebrate our success Flexible dress policy: you dress for your day Bond St, CBD Location, featuring creative breakout, hot-desking, and meet-up spaces, very close to public transport Gain invaluable, hands-on experience in a wide range of administrative and operational functions. Learn about the world of HR and 360 Recruitment in the healthcare space. Work in a supportive and dynamic environment where your contributions are valued. Opportunity to learn directly from experienced professionals. Build a strong foundation or build on your skills for a career in office management, administration, Recruitment or HR. Be part of a passionate, supportive team. Potential opportunity to transition into a permanent role post Why you’ll love working with us At SustainHealth, we recruit with heart and exist to enrich lives — for our clients, candidates, and each other. We offer a supportive, inclusive environment, career development opportunities, and the chance to make a real impact in a company that’s growing fast and doing meaningful work in the healthcare space. How to Apply Send your resume and a brief cover letter outlining your interest and what makes you a great fit for this role to info@sustainhr.com.au
