The Administrative Officer will deliver efficient and effective administrative and clerical support for the region/district office and supports day to day operations. This position is required to work as part of an overall administration support team for the region/district office. In this role you will: -Provide administrative functions and confidential administrative support for the office including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings-Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence-Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers-Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency -Manage mail and mail register-Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies-Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation-Perform opening and closing procedure-Conduct banking as required-Maintain filing and recording system ensuring the confidentiality of all documentation handled-Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies-Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
