ABOUT THE COMPANY Lotus People are excited to be partnering with a global quantitative trading firm founded by a group of friends who share a passion for game theory and probabilistic thinking. Their rigorous and analytical approach to decision making has led them to become one of the largest and most successful proprietary trading firms in the world. In their offices around the globe, their employees are relentless problem solvers who collaborate to make optimal decisions. This company's deep integration of trading, technology and quant research makes them experts in trading essentially all listed financial products and asset classes, with a focus on derivatives. While their presence in the market is broad, their trading desks are highly specialized to allow for a deep understanding of the unique drivers of each asset class. ABOUT THE ROLE We're looking for a Receptionist to join our client's Employee Services & Experience team in Sydney. In this role, you will have innumerable opportunities to interact with employees throughout the firm. Your role is truly that of an ambassador, as you are the initial point of contact in answering phone calls and greeting staff, visitors and vendors entering the office. In addition to this, your responsibilities will include managing a variety of employee services and benefits, which contribute to creating a positive workplace culture and seamless employee experience. We are seeking someone with a customer service focus, strong organisational skills and able to think critically in a fast-paced dynamic environment. DUTIES Manage front desk duties including answering phone calls, taking messages, greeting visitors & contractors, booking couriers and sorting mail. Be the first point of contact for employee onsite services and any additional questions employees and visitors may have at the front desk. Support the administrative set up of new hires, including arranging building access, taking new hire photos, and preparing new hire desks with stationary. Coordinate equipment and building maintenance. This includes raising tenant service requests when repairs are required or arranging servicing to equipment such as coffee machines and water filter systems. Maintain relationship with cleaners including managing escalations when required. Maintain cleanliness, set-up and stock inventory for the kitchens, cupboards and meeting rooms. Coordinate team-based events with business stakeholders such as booking team dinners or activities. Perform other administration duties as required such as ad hoc requests or short-term projects. SKILLS & EXPERIENCE Minimum one (1) year of experience in an administrative or customer-oriented environment required. Warm, welcoming personality and professional communication skills necessary. Ability to prioritise and handle multiple tasks while maintaining composure required. Team player mentality with a willingness to assist in ad hoc tasks and projects as needed. Knowledge of Microsoft Office Suite, including Word and Excel. Track record of taking initiative and spotting opportunities to improve tasks or processes. Fantastic written and verbal communication skills. BENEFITS Their flat hierarchy enables you to drive meaningful impact, by leveraging your expertise and taking ownership. Private healthcare and gym allowances, plus wellness initiatives. Additional leave entitlements including marriage leave and 2 bonus days annually. Fully stocked kitchen, with daily breakfast and lunch. Regular social, sporting and community events including annual poker tournament. Matched donations and corporate discounts. Please note: This is a full-time position based on-site in the Sydney CBD. OUR RECRUITMENT PROCESS At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process. Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role. Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering. Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.
