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Business Support Coordinator / Project Officer

Victorian Government • Melbourne • 1d ago

Utilise your project and administrative expertise to provide support and advice to key Emergency Management Victoria executives and stakeholders. Fixed term, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service VPS Grade 4: $100,894 - $114,476 plus superannuation. The Department of Justice and Community Safety (the department) is seeking a Business Support/Project Officer to provide a critical role at Emergency Management Victoria. About the Business Unit Emergency Management Victoria (EMV), within the Department of Justice and Community Safety, is responsible for the overall coordination of the emergency management system in Victoria. EMV drives the integration of policy, strategy, operational coordination, sector specific technology, and planning across Victoria's emergency management sector, contributing to safer, more resilient communities. EMV works closely with government and agencies across the emergency management portfolio. The organisation is led by the Deputy Secretary & Chief Executive, and Emergency Management Commissioner, and includes oversight of statutory entities and offices and the department's emergency management accountabilities. About the Role This role provides business and project support to the EMV Strategy and Policy Division and the Investment, Performance and Reform Division, primarily to the two Executive Directors. Strategy and Policy Division The Strategy and Policy division develops effective strategies, policies, and legislative frameworks to support emergency management preparedness, response, relief, and recovery in Victoria. The division collaborates across Emergency Management Victoria, government bodies, agencies, communities, and businesses to implement improvements and reforms that promote safer and more resilient communities. This is achieved by providing essential foundations for the sector, volunteers, and communities, such as supporting reviews and inquiries, managing grant funding, implementing disaster-recovery funding arrangements for Victoria, and ensuring initiatives meet community needs and sector outcomes. Investment, Performance and Reform Division The Investment, Performance and Reform division is responsible for overseeing organisation planning, reform, sector investment, and performance monitoring of emergency management portfolio agencies to ensure that priorities are aligned with outcomes. Some of your duties will include: Provide high quality, flexible and effective administrative and business support services for the Executive Director Strategy and Policy and the Executive Director Investment Performance and Reform, including inbox, diary and meeting management. Assess and prioritise emails, briefs, invoices, and correspondence and take appropriate follow up action. Work collaboratively as a member of the EMV Business Support function to ensure that the Executive team in EMV is well supported, informed, and briefed in a timely manner. Proactively support the establishment and implementation of administrative processes, assisting in change when required. To learn more about this role before applying, please read the attached position description. About you To be successful in this role, you will have: Experience in providing support and assistance to senior executives, ideally within a large complex organisation. Demonstrated experience in coordinating and delivering projects on behalf of senior executives. Situational awareness of the emergency management sector, and experience working across policy and project work in a comparable environment. Demonstrated experience in providing administrative and business support including financial records and processes. Qualifications There are no mandatory qualifications; however, relevant experience in a similar role in a fast-paced dynamic environment would be an advantage. How to Apply Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. IMPORTANT INFORMATION: CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.