About the company Vision Environmental Solutions (Visiones) is a Melbourne‑based energy solutions company that helps households and businesses transition to sustainable power through government‑backed programs like the Victorian Energy Upgrades (VEU). Established in 2018 and located at Level 26, 360 Collins Street, Melbourne, the company specialises in solar systems, battery storage, efficient heating and cooling, and hot water upgrades. With more than 8,000 satisfied clients, Visiones focuses on reducing energy costs often by up to 85% while promoting eco‑friendly living and long‑term energy independence. Role overview The Project Administrator provides essential support to ensure the smooth delivery of projects by managing documentation, coordinating schedules, and maintaining compliance with organisational and regulatory requirements. The role is responsible for assisting project managers with planning and execution, monitoring progress, preparing reports, and facilitating communication between stakeholders. By ensuring accuracy in records, timely reporting, and effective coordination, the Project Administrator contributes to the successful completion of projects within scope, budget, and quality standards. Key responsibilities Project Documentation: Maintain accurate records, contracts, and project files to ensure audit‑ready compliance. Scheduling & Coordination: Assist in preparing project timelines, monitor milestones, and coordinate meetings between stakeholders. Reporting: Prepare progress reports, status updates, and compliance summaries for management and clients. Communication: Facilitate clear communication between project managers, contractors, and internal teams. Resource Support: Track resource allocation, assist with procurement documentation, and monitor budget usage. Compliance Oversight: Ensure adherence to organisational policies, workplace legislation, and project governance standards. Risk & Issue Tracking: Record project risks, issues, and resolutions, escalating where necessary. Administrative Support: Manage correspondence, filing systems, and project registers to support smooth operations. Stakeholder Liaison: Provide support in client interactions, ensuring professional and timely responses. Continuous Improvement: Contribute to process reviews and recommend improvements for project administration efficiency. Qualifications and skills Education: Bachelor’s degree in Business Administration, Project Management, or a related discipline. Certificate or Diploma in Project Management (e.g., PRINCE2, PMP, or equivalent) preferred. Experience: Minimum 1–2 years’ experience in project administration, coordination, or support roles. Demonstrated ability to manage project documentation, schedules, and reporting. Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software (e.g., MS Project, Asana, Trello, or similar). Strong record‑keeping and compliance documentation skills. Benefits and perks Competitive Salary Package aligned with market benchmarks. Professional Development opportunities, including training in project management tools and compliance frameworks. Supportive Work Environment with collaborative teams and clear reporting structures. Career Growth Pathways into project coordination and management roles. Workplace Flexibility to balance project demands with personal commitments. Inclusive Culture that values transparency, compliance, and employee wellbeing.
