About the role DroneShield is seeking an Asset & Internal Demand Co Ordinator with relevant experience to join the team in Sydney, NSW. The position will report to the Supply Chain & Operational Planning Manager. The Asset & Internal Demand Coordinator is responsible for the end-to-end co ordination, visibility and optimisation of internal physical assets used across demonstrations, training, R&D testing, evaluation and spares/repairs. Responsibilities, Duties and Expectations Asset Utilisation & Tracking Maintain accurate, real-time visibility of all internal demo, training, R&D, evaluation and service assets Track asset status including availability, location, condition, utilisation and lifecycle stage Monitor utilisation rates and identify under-used, over-allocated or constrained assets. Ensure asset records are maintained accurately within asset management or ERP tools. Internal Demand & Allocation Management Act as the central point of coordination for all internal asset demand requests across global teams. Prioritise and allocate assets based on business impact, urgency, strategic value and availability. Balance competing global demands from sales, marketing, engineering, services and training teams. Develop and maintain fair, transparent allocation rules and escalation paths where conflicts arise. Scheduling & Logistics Coordination Coordinate asset schedules to support; customer demonstrations, global training programmes, R&D testing and evaluation, Internal trials and validation activities Work with logistics, service and regional teams to plan shipping, customs clearance and return timelines. Minimise downtime by optimising scheduling, transitions and turnaround times. Spares, Repairs & Asset Readiness Coordinate the movement of assets requiring repair, refurbishment, recalibration or upgrade. Work with various teams to ensure assets meet functional and quality standards before redeployment. Track repair cycles, costs and failure trends to inform asset lifecycle decisions. Ensure critical spares are available to support demo continuity and business-critical activities. Reporting & Continuous Improvement Produce regular reports and dashboards covering; Asset utilisation and availability Scheduling conflicts and bottlenecks, Repair cycles and asset health Identify opportunities to improve asset efficiency, reduce duplication and optimise inventory levels Support business cases for new asset builds or re dployments. Enforce asset governance policies and usage standards globally. Act as a trusted coordinator and problem-solver during high-pressure demo or launch cycles Measures of Success High internal customer satisfaction with asset availability and co ordination Improved asset utilisation and reduced idle time, reduced scheduling conflicts and last-minute escalations Accurate, reliable asset data and reporting Reduce total asset holding and repair costs Qualifications, Experience and Skills Strong experience in asset coordination, demand planning, or operational scheduling Ability to manage complex schedules across multiple time zones Comfortable working with ERP, asset management, or scheduling systems Strong data analysis and reporting capability (Excel, BI tools desirable) Confident communicator with senior stakeholders and cross-functional teams Able to manage competing demands in a fast‑paced, deadline‑driven environment Highly organised with exceptional attention to detail Calm and effective under pressure, particularly during global demo peaks Customer-oriented with a strong sense of ownership and accountability 3–7 years’ experience in operations, asset management, supply chain, logistics, or commercial operations Exposure to global operations and international logistics highly valued. Relevant tertiary qualification in Operations, Engineering, Supply Chain or Business (desirable)) Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.
