This is a Executive Assistant role with OMD Australia based in Sydney, NSW, AU OMD Australia Role Seniority - mid level More about the Executive Assistant role at OMD Australia The Executive Assistant is the vibrant heartbeat of our Sydney office, connecting the Senior Executive Team, Sydney Leadership Team, clients, media partners and our wider community. In this role, you’ll be central to the smooth rhythm of agency life, keeping our operations flowing seamlessly while championing the culture that makes OMD such a standout place to work. We’re looking for someone who brings energy, warmth and genuine approachability; a natural communicator who thrives on variety and can juggle multiple tasks and stakeholders with calm efficiency. With a culture as lively and collaborative as ours, we value someone who is not only highly organised but passionate about contributing to a positive and engaging team environment. What you’ll do: Provide comprehensive diary management, effectively prioritising and coordinating a high volume schedule while resolving competing appointments and issues. Collaborate with client and media partner Executive Assistants to coordinate meetings, events, and key engagements. Oversee and maintain Outlook inboxes, including organising, archiving, flagging potential concerns, and ensuring urgent communications are actioned promptly. Support the preparation and drafting of agency-wide communications, invitations, and announcements for clients and media partners. Coordinate all travel logistics, including domestic flights, accommodation, and ground transport. Coordinate and schedule meetings and manage meeting logistics, including preparing and distributing agendas, and recording and circulating meeting notes and action items. Manage end-to-end event logistics, including securing venues, arranging IT support and catering, overseeing set-up and pack-down and managing budgets for cost-effective delivery What you’ll need: Demonstrated experience in a comparable role, ideally as an Executive Assistant or in high-level administration supporting senior leaders Media industry experience is a plus, but not essential; we value capability and attitude above all Strong proficiency across the Microsoft Office suite, with the confidence to work efficiently and independently A warm and approachable, positive attitude Can operate confidently in a dynamic environment with ability to pivot Possess the ability to multi-task and juggle constantly adapting priorities Proactively problem-solve with strategic and creative flair Are a vault of information, always maintaining the highest level of confidentiality and integrity Enthusiastic about engaging and contributing to vibrant agency culture What's in it for you? Access to complex business challenges Continuous development through our mixed learning approach All the tools, equipment and mentors you need to be successful in your role Our organisation encourages diversity, supports charities and environmental initiatives We have a bright, open plan and dog friendly office (we love our furry friends) We encourage and fully support flexible working Parental leave Fun social events - Annual ski trips A little bit about us Come and work for one of Australia’s best employers! OMD has long understood that our success is 100% dependent on our people and the culture we create. We don’t make widgets or even ads; our people deliver market leading creative communication solutions to our clients and it’s their intelligence, passion and commitment to OMD that sets us apart, defines our employer brand and delivers market leading growth year in, year out. OMD’s agency mission presents many exciting opportunities for our people: We create what’s next with media solutions that transform your business creatively, culturally, and commercially. We Create What’s Next is a bold and inspirational north star that guides us into the future. It is our fuel to continue pushing forward, and pushing through boundaries, as the media industry leader. Our mission is a statement that tells everyone why we exist. It describes what we do and how we do it. It is a promise to ourselves, our clients and our partners. Our results are testament to this approach: Campaign Australian Media Agency of the Year 2023 & 2024 Great Place to Work certified 17 consecutive years (2009–2025) Cairns Crocodiles Grand Prix 2025 MFA Awards Grand Prix 2024 AWARD Awards Media Agency of the Year 2024 UnLtd Good Company 2024 Additional Information OMD, together with our Omnicom Media Group network is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We encourage Aboriginal, Torres Strait Islander and people of all backgrounds to apply. We do not discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the OMD Australia team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Coordinating meetings Managing communications ✈️ Travel logistics coordination Key Strengths Diary management Microsoft Office proficiency Event logistics management Media industry experience Problem-solving Confidentiality A Final Note: This is a role with OMD Australia not with Hatch.
