This is a Finance Administrator role with BGIS based in Sydney, NSW, AU BGIS Role Seniority - mid level More about the Finance Administrator role at BGIS Job Description Finance Administrator – Parramatta Location: Parramatta, NSW (Client Site) Company: BGIS – Government Aligned Client Employment Type: Full-Time | Permanent | Hybrid (4 days office, 1 day WFH post-probation) Other Information: Applicants must be Australian Citizens or hold Permanent Resident Status We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across a range of industries. We are committed to maintaining high standards of safety, operational excellence, and compliance across complex and highly regulated environments. Purpose of the Role BGIS is seeking a capable and detail-focused Finance Administrator to support a large, high-profile government portfolio based in Parramatta. Reporting to the Finance Manager, this role plays a critical part in ensuring invoice validation, reporting, funding requests, and financial administration are delivered accurately and on time within a structured, compliance-driven environment. You will work collaboratively across multiple stakeholder groups, navigating layered approval processes and structured governance frameworks. This role requires patience, professionalism, sound judgement, and the confidence to communicate clearly across different levels of seniority. The ideal candidate is calm under pressure, highly organised, comfortable working in high-volume environments, and able to maintain focus and accuracy within established systems and processes. Key Responsibilities Validate invoices to ensure they comply with contract requirements, utilising AI‑powered technology and digital platforms to streamline checks and improve accuracy Assist in preparing and submission of Requests for Funding (RFF). Collaborate with the Finance Manager and Accounts team to ensure timely and accurate invoice processing in Manhattan, resolving any processing discrepancies. Liaise with stakeholders to investigate and resolve billing or account inquiries. Provide backup support across Finance functions as required. Deliver general administrative and ad hoc support to the Finance team Represent Finance at vendor meetings to address invoice, payment, and debtor related matters Identify and support continuous improvement initiatives within finance processes, including the management and reconciliation of open purchase orders (POs). Essential Education, Experience & Skills Demonstrated experience in Accounts Payable/Receivable and account reconciliation Strong analytical skills with the ability to interpret data and resolve discrepancies High attention to detail in high-volume processing environments Intermediate to advanced Excel skills and strong MS Office proficiency Ability to work collaboratively while exercising sound judgement Preferred Diploma in Accounting or a related qualification Experience within government or highly regulated environments Experience within the Facilities Management industry Exposure to AI-enabled or digital invoice validation platforms Experience supporting complex, multi-stakeholder contracts Workplace Flexibility This position is based full-time at the client site in Parramatta during probation. Following successful completion of probation, a hybrid arrangement of four days in the office and one day working from home will be available. Why Join BGIS? Key Benefits Include: ✔ Spot recognition vouchers and $2,000 employee referral bonus ✔ Access to Flare for discounts across retailers, energy, utilities & more ✔ Fitness Passport (for you and your family) and optional flu vaccination vouchers ✔ AFR Best Places to Work 2024 & 2025 ✔ Winner of Inspiring Workplaces Award 2025 ✔ Endorsed by WORK180 as an employer of choice for women ✔ Career progression through secondments and internal mobility ✔ Leadership programs – Future Leaders & Leadership Fundamentals ✔ 2 paid volunteer days annually ✔ Health and wellbeing support including EAP How To Apply If you are a detail-oriented finance professional who values structure, accuracy, and collaborative problem-solving, we would love to hear from you. BGIS is an equal opportunity employer and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds. Eligibility Applicants must be Australian Citizens or hold Permanent Resident Status. Apply Now Join a workplace that values accountability, inclusion, safety, and continuous improvement. Explore more opportunities at: https://apac.bgis.com Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the BGIS team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities ✅ Validating invoices Collaborating with Finance Manager Supporting stakeholders Key Strengths Accounts Payable/Receivable Analytical skills Excel proficiency Diploma in Accounting ️ Experience in government AI-enabled platforms A Final Note: This is a role with BGIS not with Hatch.
