Administrator – People & Culture (6-month contract) We have a fantastic opportunity for an experienced Administrator - People & Culture to join our People & Culture team in Melbourne office. Primary Duties and Responsibilities Provide comprehensive administrative support to the People & Culture team. Prepare HR documentation including new starters and variations of employment contracts. Manage and complete processes for new starters, leavers, and variations and ensure checklists are accurately followed. Monitor and manage the People & Culture team mailbox, providing professional and responsive support to internal and external stakeholders. Coordinate the renewal of Practising Certificates, manage the notification of changes and memberships with Legal Service Board, Law Institute of Victoria, Law Society of New South Wales and High court. Prepare monthly reports summarising key HR data, insights and updates for presentation to stakeholders. Coordinate and maintain the HR systems, including but not limited to performance reviews, engagement surveys, ensuring accurate and timely input of employee performance data, facilitating processes, and generating reports. Assist in the administration of WorkCover claims and processes. Provide emergency SMS administration and support as required. Manage P&C communications and update the intranet as required. Support the Learning & Development Advisor with learning development systems and administration. Support the coordination of firm wide new starter inductions. Support and manage the coordination of the firm’s Work Experience Program. Manage monthly recognition processes and coordinate annual years‑of‑service acknowledgments. Provide administrative support and co-ordination of various activities and projects in relation to People & Culture functions. Maintain cyber security at all times. Cultivate an awareness of security risks, stay informed of latest cyber threats, instil best cybersecurity practises and take practical steps to protect the firm and client from cyberattacks. Other reasonable tasks as requested. Skills/Knowledge Effective communication skills Ability to work autonomously – without constant supervision Strong attention to detail Effective time management skills – an ability to successfully manage a number of different projects and tasks simultaneously Experience Relevant tertiary qualification Experience in an office environment is essential Further Information Any questions regarding the vacancy can be directed to Rhoda Siu on ( or . For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage. Our Firm and Culture Russell Kennedy is a commercial law firm with more than 380 people in Melbourne and Sydney. We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus. As part of our team, you’ll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm. Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees. We respect and celebrate the things that make each of us different. The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals. There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ inclusion, and cultural diversity. Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer. Russell Kennedy is committed to attracting and retaining the best talent available. We acknowledge the importance of work-life balance, all current and prospective employees have access to flexible work options and workplace adjustments including alternate accessible formats, where required. If you require an adjustment during the recruitment process please contact Leanda Nissen on or . Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work. Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples. We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.
