Join the ECMS Team: Role Are you passionate about shaping young minds and making a difference in your community? At ECMS, we’re proud to be a not-for-profit community organisation that’s all about making a difference in the lives of children and families. With 76 kindergartens and early learning services across Melbourne, our team of 1100 dedicated people work together to create joyful and enriching learning experiences with the safeguarding of children at the centre of everything we do. For us, it’s more than just early learning, it’s about building connections, nurturing growth, and being part of something truly meaningful in our communities. The Planning & Projects Team focus on connecting the organisation with our strategic aspirations through value-add planning processes, ensuring the successful delivery of new kindergarten services, and maximizing the opportunities for growth as a result of the ‘Best Start, Best Life’ reforms in Victoria. The role provides day-to-day administrative and coordination support across the P&P function, with a particular focus on managing the end-to-end administrative processes associated with the implementation of new services. This is a hands-on, fast-paced administrative role requiring the ability to move between multiple projects and workstreams daily, manage data accurately, meet deadlines, and communicate effectively with internal teams and external partners. This is a full-time, ongoing opportunity. About the role Maintain accurate project documentation, processes and records across workstreams You take pride in keeping things organised, ensuring information is easy to access and consistently up to date Track risks, issues and dependencies of projects, escalating where required You are detail-oriented and proactive, spotting potential challenges early and raising them appropriately Support procurement of equipment and service resources You are resourceful and collaborative, coordinating with suppliers to ensure teams have what they need Assist in preparing project reports, dashboards and status updates You are confident working with data and can translate information into clear, meaningful updates Assist with service readiness activities (approvals, funding, inductions) You are motivated by seeing projects come together and supporting smooth, well-prepared launches Provide administrative support across the planning, reporting and delivery of multiple projects within the PMO You thrive in a fast-paced environment, balancing competing priorities while supporting overall project success About you Certificate III or IV in Business Administration, or equivalent demonstrated experience in a similar administrative support role,ideally in a multi - site organisation Advanced proficiency in Excel (including data analysis, tracking systems) , with strong capability across Microsoft 365 (SharePoint, Teams, Word, Outlook) Consistent track record of meeting deadlines and commitments and aptitude for working with project methodologies and agile ways of working Strong organisational and time management skills, with the ability to prioritise competing tasks and manage workloads Well-developed interpersonal and communication skills, with the ability to engage effectively with a broad range of stakeholders, including senior management and external partners Why ECMS? Opportunities for career growth, including exposure to high-calibre colleagues and diverse projects. 2% professional development budget—tailored learning opportunities to suit your goals. Flexibility with work, including hybrid work arrangements and opportunities to visit our services. Ability to make a positive impact in our communities – we’re a proud place based, for purpose, not for profit, who put people at the centre of our work. Generous benefits – 50% childcare discount, discounts to hundreds of major retailers, paid parental leave. We have a supportive and inclusive culture where everyone feels valued and appreciated – 84% of our team recommend ECMS as a great place to work! Join us in shaping the future of early education! ECMS is committed to promoting the safety, wellbeing, and inclusion of all children. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and individuals from diverse communities and backgrounds. To apply, please attach your resume and a cover letter detailing your suitability for this role. Applications will be reviewed on a rolling basis.
