POSITION TITLE Resource Coordinator POSITION OVERVIEW The Resource Coordinator is responsible for the preparation, scheduling, coordination, management and monitoring of resources required for national projects. The primary objective of the role is to support administrative functions related to effective resource allocation while ensuring the organisation maintains compliance with all relevant legislative, regulatory, contractual, and client requirements. This includes oversight of training records, inductions, system maintenance, and client portal administration. POSITION REQUIREMENTS Qualifications Entry-level qualification (minimum) AQF Level 1 or equivalent (desirable) Experience with resource management systems such as Assignar (desirable) Experience Minimum one year of relevant administrative experience Core Competencies Demonstrated leadership capability Knowledge of applicable legislation, standards, and codes of practice Strong critical thinking and problem-solving skills High level of professionalism and confidentiality Ability to meet deadlines and drive key deliverables KEY ACCOUNTABILITIES Adheres to company policies, procedures and processes Participates in required inductions, training, toolbox talks and safety meetings Maintains awareness for personal and team safety Reports hazards, incidents, injuries and near misses promptly Promotes and supports workplace safety practices Supports the implementation of health and wellbeing initiatives Ensures compliance with psychosocial hazard management codes of practice Financial Assists with monthly costing of project material trackers People & Stakeholder Engagement Provides a professional and positive first point of contact for clients and staff Builds and maintains strong internal and external relationships Leadership Contributes to the ongoing development and improvement of team behaviours and systems Demonstrates and encourages a positive, proactive attitude Actively pursues professional development opportunities Sustainability & Environment Supports environmental and sustainability initiatives Encourages digital documentation to reduce paper usage Applies reduce, reuse and recycle principles in daily tasks Considers environmental impact and asset lifecycle when making purchasing decisions Delivery & Performance Complies with all company systems, policies and procedures Takes ownership of assigned responsibilities Maintains high professional standards Upholds company values and strategic objectives Consistently achieves assigned KPIs Contributes to company culture and engagement initiatives KEY TASKS & DUTIES Coordinates the national deployment of personnel and plant to ensure accurate and timely delivery to project sites Enters and tracks labour and plant allocations in business systems daily and weekly Maintains accurate records of licences, certifications, training and plant compliance Ensures allocations comply with fatigue management requirements Acts as a central communication link between Project Managers, Fleet, HSEQ, People & Culture and Senior Leadership teams Confirms all allocated personnel complete required documentation including site diaries and pre-starts Coordinates with fleet and workshop teams regarding plant allocation, transport and maintenance scheduling Monitors leave requests in collaboration with HR Identifies and supports project training requirements in partnership with the training team Assists in mitigating operational risks by identifying potential resource pressure points early Maximises utilisation of company assets and ensures subcontracted plant and equipment are stood down when not required Maisie.grayland@coretalent.com.au 0412 500 924 Consultant maisie.grayland@coretalent.com.au Reference number: BH-24953 Profession:Business SupportAdministrative Assistants Company: Core Talent Date posted: 4th Mar, 2026
