Australian Amalgamated Terminals (AAT) is seeking a highly organised and detail-oriented Safety & Accounts Administrator to support our Operations team. This is a dynamic role combining safety, compliance, maintenance administration and accounts functions within a busy terminal environment. If you thrive in a structured yet fast-paced workplace and enjoy balancing safety systems with financial administration, this could be the opportunity for you. About the Role The primary objective of the Safety & Accounts Administrator is to perform safety, compliance and accounts administrative tasks to support AAT’s Operations. You will play a key role in maintaining accurate systems, supporting audits, managing financial processes and ensuring regulatory compliance across the terminal. Key Responsibilities 1. Safety & Compliance Maintain SHS systems including Rapid, Genetech, Fork Track, iAuditor/INX, Compliance and Training registers. Maintain terminal inductions and compliance documentation for staff, contractors and terminal users. Create and update SOPs, SWMS, JSAs, risk assessments and risk registers. Assist with internal and external audits. Assist with permits and safety documentation. Coordinate and organise employee training. Provide data entry support to Superintendents. Liaise with contractors, visitors and clients to compile compliance information. 2. Accounts Administration Manage and perform Accounts Payable functions. Follow up outstanding unpaid invoices. Perform Accounts Receivable tasks. Assist with financial analysis and modelling to support terminal operations. Ensure accurate and timely financial data entry and reconciliation. 3. Maintenance Administration Enter MEX work orders. Cross-reference MEX work orders against invoices. Liaise with contractors and obtain quotations. Maintain and update the site asset register. About You To be successful in this role, you will demonstrate: Experience in safety and/or accounts administration. Strong computer proficiency. Sound Microsoft Office skills (particularly Word and Excel). High-level, fast and accurate data entry skills. Excellent verbal and written communication skills. Strong numeracy and analytical capability. Exceptional attention to detail. Ability to work effectively within a team. Flexibility to manage variable workloads and tight timeframes. Professional telephone manner and strong customer service skills. Why Join AAT? Diverse and engaging role within a vital operational environment. Opportunity to contribute directly to safety and operational excellence. Collaborative and supportive team culture. Stable and professional working environment. If you are a motivated administrator with strong safety awareness and financial administration experience, we encourage you to apply.
