APS4 Executive Assistant 12-month non-ongoing contract, with a possible 6-month contract Baseline Clearance Required Canberra-Based The Role Our government client is seeking a highly organised and proactive APS4 Executive Assistant to provide comprehensive administrative support. Key Responsibilities: Providing front‑of‑office support, including greeting visitors and managing incoming calls, emails and correspondence. Assisting with diary management, appointment scheduling and travel coordination. Monitoring and managing correspondence workflows, drafting responses to routine enquiries and supporting ministerial document tracking. Preparing and collating meeting papers, briefs and folders for Senior Executives. Coordinating meetings and events, including logistics, room bookings, catering and escorting external stakeholders. Liaising with a wide range of internal and external stakeholders, including Minister’s Offices and APS agencies. Supporting the broader Divisional Executive team, including telephone coverage during core hours. Providing general administrative and operational support as required. Promoting and upholding APS Values, the Code of Conduct and departmental core values. Contributing to a culture of safety, inclusion, diversity and high performance. Key Capabilities: Strong customer service skills and a flexible approach to supporting a variety of tasks. Well‑developed organisational and communication capabilities to support multiple work areas. High attention to detail and adaptability to changing business needs. Proficiency with the Microsoft Office suite, including confident minute‑taking. Ability to foster effective working relationships across teams and locations. Sound judgement and the ability to assess information to meet stakeholder needs. A professional approach aligned with APS Values and the Code of Conduct. How to Apply To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on 1300 111 365. Applications received after submission may be considered for similar roles. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
