Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time 25/3/2025 Executive Assistant to a team of partners! Glamorous Sydney CBD based office $135,000 Super bonus perks | WFH after probation This is a well-established global investment firm with a strong presence across the Asia-Pacific region and a growing footprint in Australia. The business focuses on supporting and growing companies through strategic investment, operational excellence, and long-term partnerships. With offices in major cities and a collaborative team structure, they offer broad exposure to international markets and cross-border projects. An exciting opportunity has arisen for an Executive Assistant to join the cross-border investment team, based in Sydney. This role is pivotal in supporting senior executives and investment professionals, ensuring seamless coordination across multiple geographies and time zones. You’ll be part of a professional, fast-paced team that values attention to detail, integrity, and initiative. Learning opportunities are abundant, and you’ll gain insight into international business operations while working with a high-performing, down-to-earth group of colleagues. With a flexible and respectful culture, this is a great role for someone who enjoys both structure and variety, and who thrives in an environment where excellence is expected and appreciated. Duties and Key Responsibilities Coordinate complex diary management and multi-party meetings across global time zones Arrange international travel itineraries including flights, accommodation, and transport Prepare and submit accurate and timely expense reports Support visa applications and work permits as needed Maintain contact databases and business card records Build strong internal and external stakeholder relationships Provide general administrative support to a busy team of investment professionals Collaborate with other assistants and team members to ensure smooth operations Skills and Experience You’re a highly organised, adaptable Executive Assistant with a proactive attitude and a background in supporting senior stakeholders. Calm under pressure and detail-oriented, you are someone who takes pride in delivering exceptional service with discretion and professionalism. Ideally, you’ve worked in an international or high-performance environment and are motivated by being a key part of a collaborative and purpose-driven team. Proven experience as an Executive or Team Assistant Excellent communication and time management skills Ability to handle confidential information with discretion Experience in investment, financial services, or professional services Familiarity with coordinating international travel and visas Proficiency in Microsoft Office and other productivity tools Benefits and Culture Competitive salary and financial rewards Exposure to international business and high-level stakeholders Central Sydney office with modern amenities Clear pathways for career development and internal mobility Flexible work practices and strong work/life balance Inclusive, respectful team culture
