At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here . WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us. Job Description YOUR ROLE In this role, you’ll provide administrative and operational support across MACS’ Risk, Compliance and Assurance functions. You will act as the central point of contact for incoming matters, manage correspondence and documentation workflows, and assist with coordinating meetings, reports, training resources and finance-related administration. Your attention to detail, organisational skills and ability to liaise across a range of stakeholders will be key to your success. WHAT YOU WILL DO Provide daily administrative support to the General Manager and RCA team, including inbox and calendar coordination. Triage, track and direct enquiries and matters to the appropriate functional lead. Prepare and manage documentation including agendas, minutes, memos, reports and board/committee submissions. Support the development and coordination of training and resource materials. Manage invoice processing and purchasing workflows for the team. Coordinate internal and external meetings and maintain accurate records. Contribute to continuous improvement of administrative systems and practices. Maintain confidentiality, accuracy, and professionalism at all times. ABOUT YOU Qualifications in Business Administration or similar field (highly desirable). Proven experience in administrative support, ideally in a compliance, governance or regulated environment. Strong skills in Microsoft Office (Excel, Word, Outlook, SharePoint), including formatting documents and creating presentations. Excellent verbal and written communication, interpersonal and stakeholder engagement skills. Demonstrated professionalism, discretion, and a commitment to confidentiality and data privacy. Ability to prioritise tasks, work independently, and manage multiple demands in a fast-paced setting. A collaborative and solutions-focused mindset, with resilience and adaptability. Salary range for this position is $81,257 (Level 3 Subdivision 2) - $81,257 (Level 3 Subdivision 2) per annum exclusive of superannuation as specified in the Catholic Education Multi-Enterprise Agreement 2022 and may include additional allowances dependent on qualifications and experience. If the role includes school holidays off eg As a Learning Consultant, you will eligible for school holidays or any other extras mention here. HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria. Click APPLY to submit your application. If you have any queries about this role, they can be directed to our Talent Acquisition team by email recruitment@macs.vic.edu.au You will need to provide: 1. An up to-date Resume and 2. A cover letter addressing the Key Selection Criteria, limited to two pages Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights and provide evidence of this. Privacy Collection Notice – Job Applicants MACS collects your Personal Information to assess your application and suitability for employment. By submitting your Personal information, you consent to the use and disclosure of your Personal information for the purpose of being considered for employment at MACS. Applicants can withdraw their applications at any time during the recruitment process For further details, please see the full Privacy Collection Notice here
