We are Costa - Australia’s leading grower, packer and marketer of fresh produce and a major employer in the Pacific Labour Mobility Program (PALM). Costa’s Pacific Labour Acquisition Team recruits over 2,000 workers across our operations nationally and are currently seeking an Administration Coordinator – Visa & Mobilisation Lead. About the Role Reporting to the Mobilisation Manager – Pacific Labour Acquisition, you will be undertaking a range of administration, mobilisation and visa related activities including: Coordinate the preparation and submission of PALM Scheme visa applications in line with Department of Home Affairs requirements Manage visa variations, grant notifications and sponsorship-related submissions Maintain accurate visa, employment and mobilisation data across workforce and payroll systems Review medical and police documentation and escalate discrepancies where required Coordinate private health insurance onboarding, reconciliations and cancellations Support Offer of Employment changes linked to mobilisation activity Support the coordination of worker arrivals, departures and status updates Maintain audit-ready records and support compliance reviews Work closely with internal stakeholders and external partners to keep timelines moving About You To be successful in this role, you will demonstrate strong organisation, accountability and attention to detail. The ability to independently manage your workload and priorities, as well as collaborate effectively within a team to achieve deadlines, is essential. You will bring: Experience in administration, HR, compliance or regulated workforce programs Detail orientated with excellent data management and IT system skills and experience Team player with a genuine care and willingness to support participants and stakeholders. This includes cultural awareness and sensitivity The ability to manage competing deadlines and high volumes of documentation Awareness of and compliance with all aspects associated with data privacy and handling sensitive personal information. Commitment to delivering on accountabilities including working additional hours during peak season, which can be offset during quieter periods. Experience working with the PALM Scheme, migration processing, labour hire or similar regulated environments will be highly regarded. Working Arrangements Flexible working arrangements, including working from home, will be available for the right candidate. While the role is expected to operate remotely, there may be occasional requirements to attend site or support operational activities. We are open to candidates seeking between 0.7 FTE and 1.0 FTE and are willing to consider flexible working patterns (including school hours or structured part-time arrangements) for the right person. There may be occasional travel to domestic sites or airports during key mobilisation periods, however the ability to travel is preferred and not mandatory. What we offer Competitive salary aligned to market benchmarks Flexible working arrangements, including remote capability and 0.7–1.0 FTE options Paid parental leave above government entitlements and the option to purchase additional leave Novated leasing, workplace banking benefits and access to 500 retail discounts through Costa Thrive Structured succession planning and mobility across a national business Study assistance and access to ongoing learning and development programs Wellbeing support including a confidential Employee Assistance Program and corporate health partnerships Ready to apply? If this opportunity sounds like the right fit for you, APPLY NOW! Please note that we will be reviewing applications and conducting interviews on a rolling basis, and shortlisting may occur prior to the advertised closing date. For questions about the role, please contact the hiring manager: Ami Dawson at ami.dawson@costagroup.com.au . Please note that applications sent directly via email will not be considered . Costa does not accept unsolicited applications from recruitment agencies and as such, any agency submissions without a prior agreement with Costa will not be considered. Costa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. About Costa: At Costa, we’re not just growing produce—we’re growing futures. As Australia’s leading grower, packer, and marketer of fresh produce, we are proud to provide our team with an environment that fosters growth, connection, and success. Whether it’s citrus, avocados, berries, mushrooms, or tomatoes, Costa is committed to innovation, sustainability, and delivering premium quality produce. With operations spanning the country, we offer exciting opportunities for those ready to make their mark in a dynamic and fast-growing industry. Working at Costa means enjoying industry-leading benefits and conditions. From competitive pay to health and wellbeing programs to learning and development, we ensure our team is supported every step of the way. Join us and be part of a company that values innovation, sustainability, and the people who make it all possible.
